Healthcare Legal Assistant- 3648407

AMS Staffing•Atlanta, GA

7d•Hybrid

About The Position

This position requires a minimum of three to five years of experience as an administrative assistant, preferably in a legal environment. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below. Primary duties will include, but are not limited, to the following: Provide excellent client service in communications with clients and executives from diverse backgrounds through email, correspondence, and phone Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials Proficient in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint) Revise, edit, and govern high volume of contacts in Outlook Manage electronic correspondence and files via Firm’s document management system Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system Coordinate and manage travel arrangements Manage daily calendars and deadlines Coordinate and schedule internal and external meetings Preparation of monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections) Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment Responsible for time entry into Firm billing system Maintain personal correspondence, reading files, billing letters, expense reports, time entry files Open new client/matter files per Firm procedures Compose, revise, format, and edit documents General administrative duties Overtime and flexibility will be required on occasion Other duties/tasks as assigned

Requirements

Minimum of three to five years of experience as an administrative assistant, preferably in a legal environment
Strong organizational skills
Knowledge of grammar, spelling, and punctuation
Proficient in the use of word processing and other automated equipment, including software packages currently being used by the Firm
Proficiency in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
Strong office organizational skills and attention to detail
Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
Professional demeanor and customer service orientated
Maintains positive, productive working relationships with attorneys, colleagues and clients
Proficiency in navigating through entire Microsoft Office Suite/Power PDF/Outlook
Must demonstrate good problem-solving skills

Responsibilities

Provide excellent client service in communications with clients and executives from diverse backgrounds through email, correspondence, and phone
Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
Proficient in Power PDF, Outlook, and MS Office Suite (Word, Excel, PowerPoint)
Revise, edit, and govern high volume of contacts in Outlook
Manage electronic correspondence and files via Firm’s document management system
Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites, creation of new files and maintenance of existing files utilizing an automated records management system
Coordinate and manage travel arrangements
Manage daily calendars and deadlines
Coordinate and schedule internal and external meetings
Preparation of monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
Responsible for time entry into Firm billing system
Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
Open new client/matter files per Firm procedures
Compose, revise, format, and edit documents
General administrative duties
Overtime and flexibility will be required on occasion
Other duties/tasks as assigned