Health Unit Coordinator

Fairview Health Services•Minneapolis, MN

15h•Onsite

About The Position

Fairview is looking for a Health Unit Coordinator (HUC) to join their Adult Inpatient Mental Health unit, Station 10, which serves adults ages 18-25 years. This role is approved for 60 hours every two weeks, day shift (overlapping), 7:00 AM to 7:30 PM, working 12-hour shifts and every third weekend with a variable schedule. This position is SEIU benefit eligible and will support multiple units—Unit 12 (ITC), Unit 10 (Adult General), and Unit 6A (Young Adult)—based on staffing needs. The Health Unit Coordinator (HUC) is the primary receptionist and concierge for the unit, creating the first impression for guests (patients or visitors). This role interacts closely with patients, families, physicians, and the multidisciplinary team in a highly organized and professional manner, ensuring an exceptional patient experience through effective customer service, problem-solving, and communication skills in a friendly, thoughtful, and empathetic manner. The HUC performs a variety of clerical functions including managing patient charts, coordinating data flow, and sharing general hospital information/directions.

Requirements

1 year customer service experience
Ability to deliver excellent customer service in a fast paced environment, effective communication skills, ability to prioritize and multi-task.
Understands medical terminology.
Additional skills in keyboarding, computer/PC, printer, copier, paging and multi-line telephone

Nice To Haves

2 years customer service experience
Previous HUC, administrative or hospitality industry experience

Responsibilities

Ensures exceptional patient & guest experience is achieved
Greets patients, visitors, physicians and other hospital personnel in a professional and positive manner using ADIET skills.
Answers patient intercoms/call light promptly and relays requests in a timely manner.
Answers phones promptly and courteously. Listens to and anticipates the customer’s needs.
Protects confidentiality of protected health information while working in a highly visible environment.
Orders patient meals per patient procedure daily.
Coordinates activities of unit to support patient care staff.
Demonstrates the ability to perform multiple, simultaneous tasks in an environment faced with interruptions.
Orders and maintains adequate stock of office supplies.
Performs telephone message taking and directs communication in a timely fashion.
Effectively uses communication systems for both routine and emergency transactions.
Maintains unit information sources such as daily census sheets, brainboards, diet sheets, and schedules in a confidential manner.
Interacts with other health care team members, patients and public in a prompt and courteous manner.
Maintains order and cleanliness within the nursing station desk and supply areas.
Works collaboratively with charge nurse to coordinate scheduling of tests, patient events, lab work and other department procedures.
Works collaboratively with all nursing staff team members.
Uses time efficiently and actively participates in productivity of department.
Manages medical record and data flow within the unit to support safe patient care processes.
Maintains medical records for all patients.
Prepares medical records with applicable forms.
Requests/obtains medical report information as necessary.
Processes patient charts including admissions, transfers and discharges.
Maintains confidentiality of all information by sharing information only with those who need to know.
Uses computer systems to accurately and safely track patient information.
Fulfills physician orders.
Orders necessary equipment and services, within scope
Checks orders for accuracy.
Communicates order changes needed to health care provider