Health Services Coordinator/Scheduler

Touchmark • Appleton, WI

1d • $23 - $25 • Onsite

About The Position

Touchmark on West Prospect is Appleton’s leading full-service senior living community, dedicated to enriching the lives of residents through exceptional care, hospitality, and service. We are seeking a highly organized, detail-oriented Health Services Coordinator/Scheduler to support the daily operations of our Health Services department. This role is ideal for someone who enjoys coordinating schedules, solving staffing challenges, supporting clinical teams, and ensuring residents receive the highest quality care. As a key member of the Health Services team, you will work closely with nursing leadership, caregivers, and other departments to keep operations running smoothly.

Requirements

• High school diploma or equivalent
• At least one year of clerical or administrative experience
• Proficiency with Microsoft Office, including Excel and Word
• Ability to work independently, prioritize competing demands, and solve problems effectively
• Professional communication skills and commitment to confidentiality
• Genuine interest in working with older adults and supporting resident care

Nice To Haves

• Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred
• Experience in senior living, healthcare staffing, or workforce scheduling
• Knowledge of Dayforce or similar workforce management systems
• Ability to build positive relationships with team members while maintaining accountability and consistency

Responsibilities

• Create, post, and maintain staffing schedules using Dayforce
• Coordinate staffing needs while minimizing overtime and ensuring appropriate coverage
• Track attendance, schedule changes, and certification renewals for nursing team members
• Support recruitment efforts by coordinating and participating in caregiver interviews
• Assist with onboarding and training of new Health Services team members
• Manage department records, filing systems, and administrative tasks
• Handle on-call staffing responsibilities as assigned
• Coordinate with team members, agencies, residents, and families to support quality care
• Assist with medication cycle fill processes and supply ordering
• Support the Health Services Director and nursing leadership with operational and administrative needs

Benefits

• Paid time off (including holidays)
• Health, dental, and vision insurance plans for employees and eligible dependents
• Education assistance
• Bonus and retirement plans
• Health care, dependent care, and commuter Flexible Spending Accounts
• On-Demand Pay allows you to access pay as you earn it
• Employee Assistance Program
• Supplemental insurance options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED