Health & Safety Administrative Specialist I

HLBMA LLC•Ellabell, GA

55d•Onsite

About The Position

The Health & Safety Administrative Specialist supports the administration and coordination of workplace safety and health programs within a manufacturing environment. The position assists Operations, Maintenance, Engineering, Human Resources, Purchasing, and EH&S leadership with hazard identification, regulatory compliance support, incident documentation, safety communication materials, training coordination, and department administration. This role works under the direction of EH&S leadership within established programs and procedures, escalating significant, unusual, or high-risk matters for review and decision.

Requirements

Minimum 1 year of experience supporting safety programs in a manufacturing or industrial environment required
Working knowledge of OSHA safety regulations and workplace hazard recognition principles
Ability to conduct safety inspections and document findings accurately and thoroughly
Working knowledge of safety sign, color, and labeling standards, including ANSI Z535 and GHS
Ability to convert technical and regulatory content into clear, plain-language visual materials
Ability to review invoices for accuracy, apply cost center and account coding, and track spending against budget
Ability to communicate effectively with employees, supervisors, vendors, and cross-functional teams
Strong organizational, documentation, and recordkeeping skills
Proficiency in Microsoft Office Suite, including Excel for data tracking and analysis
Strong problem-solving and analytical skills
Ability to manage multiple assignments and priorities within established programs and procedures
Must be able to move throughout the facility, including production floors, mechanical rooms, utility areas, and rooftops, to observe operations and conduct assessments
Must be able to properly wear the following PPE while in designated areas: safety glasses, steel-toed shoes, nitrile gloves, ear protection, and cleanroom garments
Must be able to sit and/or stand for extended periods
Must be able to stoop, twist, bend, and reach overhead to inspect equipment and work areas
Must be able to use hands and fingers to operate tools, sampling and monitoring equipment, and computer systems
Must be able to occasionally lift and carry materials or monitoring equipment up to 25 pounds
Candidates must possess current, unrestricted authorization to work in the United States.

Nice To Haves

Bachelor's degree in Occupational Safety, Environmental Health, Industrial Hygiene, Engineering, or a related field preferred; equivalent combination of relevant education, training, and industrial safety experience may be considered
Professional certifications such as Associate Safety Professional (ASP), Graduate Safety Practitioner (GSP), or other safety-related credentials preferred
OSHA 30-Hour General Industry certification preferred
2–3 years preferred experience supporting safety programs in a manufacturing or industrial environment
Experience supporting safety inspections, workplace audits, or incident documentation preferred
Experience working with OSHA regulations and industrial safety practices preferred
Experience supporting industrial hygiene sampling or exposure monitoring logistics preferred
Experience developing safety communication, signage, training visuals, or awareness campaign materials preferred
Experience with invoice review, purchase requisitions, or department budget tracking preferred
Experience working with EHS management systems or safety documentation tools preferred
Exposure to chemical, electrical, mechanical, or automation-related hazards in industrial environments preferred
Graphic layout and design ability using tools such as Microsoft Publisher, PowerPoint, Canva, Adobe Illustrator, or Adobe InDesign

Responsibilities

Conduct scheduled safety inspections and jobsite audits; document findings and report items requiring escalation or immediate correction to EH&S leadership
Support Job Hazard Analyses (JHA), ergonomic assessments, and PPE hazard assessments; document risk rankings and recommended controls for EH&S leadership review
Support industrial hygiene monitoring programs, including sampling logistics and coordination with external consultants and laboratories; compile and organize results for EH&S leadership review
Maintain exposure monitoring logs and hazard assessment documentation required under OSHA and company recordkeeping requirements
Participate in and support investigations of injuries, near misses, and property damage events, including root cause analysis documentation
Track corrective and preventive actions to closure and follow up with responsible departments on status
Compile injury and illness information for OSHA recordability determination by EH&S leadership; maintain OSHA 300, 300A, and 301 documentation and support workers' compensation case files
Support development and revision of site safety programs, procedures, and safety-related work instructions
Coordinate and deliver safety training, including new hire orientation, hazard communication, PPE, and lockout/tagout awareness; track completion and maintain training records
Apply established OSHA requirements, company standards, and consensus standards within assigned responsibilities, escalating interpretation questions and compliance matters to EH&S leadership
Conduct layered process audits and internal compliance reviews; compile safety performance data and prepare summary reports for EH&S leadership
Administer and maintain records within EHS management systems for incident tracking, corrective actions, training, and compliance reporting
Support contractor safety qualification, emergency response drills, and ISO 14001/45001 management system activities as assigned
Produce and maintain site safety communication materials, including signage, hazard labels, safety boards, digital displays, posters, and campaign artwork
Apply site standards for safety signage and visual communication in accordance with OSHA 29 CFR 1910.145, ANSI Z535, NFPA 704, and GHS labeling requirements
Translate approved technical and procedural content into plain-language visual formats understandable by a multilingual and multicultural workforce
Coordinate with print and installation vendors, review proofs, and submit final artwork to EH&S leadership for approval prior to production
Review and verify EH&S department invoices against purchase orders, quotations, and goods or services received; resolve discrepancies with vendors, Purchasing, and Accounting
Apply cost center and general ledger coding to department invoices and prepare purchase requisitions for EH&S leadership approval
Track EH&S spending against approved budget, document variances, and support budget forecasting
Maintain vendor records, service agreements, pricing documentation, and certificates of insurance for the department
Maintain cleanliness at the work site in accordance with 5S3R Standards (Sort, Set in Order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container)
Maintain regular and reliable on-site attendance
Perform other duties as assigned