Health Program Administrator

Health Research Incorporated • Albany, NY

12d • Hybrid

About The Position

Health Research, Inc. is seeking a Health Program Administrator to work in the Office of Administration and Contract Management, a fast-paced office within the AIDS Institute, New York State Department of Health (NYSDOH) that oversees the administrative and fiscal process for all contracts and payments that go through the NYSDOH and Health Research, Inc. (HRI). This position will focus on the day-to-day workflow of contracts for initiatives/programs within the Office Drug User Health. The incumbent will work closely with contract managers and contractors on getting contracts, budgets and modifications developed and approved, and vouchers submitted, reviewed, and paid. The position requires someone with the ability to multitask, work in various grants and financial management systems, and be excellent with communication, tracking and monitoring of work. The position will also contribute, at times, reviewing large amounts of fiscal supporting documentation and performing fiscal monitorings.

Requirements

• Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate's degree in a related field and four years of such experience; OR six years of such experience.
• Valid and unrestricted authorization to work in the U.S.
• Reside within a reasonable commuting distance of the official work location.
• Reside in or be willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire.

Nice To Haves

• Master’s degree in a related field may substitute for one year of experience.
• Experience using grants and financial management systems.
• Experience in reviewing and processing contract budgets and reimbursement vouchers, including the review of fiscal supporting documentation to ensure compliance with fiscal and administrative requirements.
• Experience with Federal Uniform Guidance, particularly as it relates to not-for-profit organizations.
• Experience in monitoring contractor progress and performance by conducting or assisting in desk and on-site fiscal monitorings.

Responsibilities

• Oversee the administrative and fiscal process for all contracts and payments.
• Focus on the day-to-day workflow of contracts for initiatives/programs within the Office Drug User Health.
• Work closely with contract managers and contractors on developing and approving contracts, budgets, and modifications.
• Submit, review, and process vouchers for payment.
• Multitask and work in various grants and financial management systems.
• Utilize excellent communication, tracking, and monitoring skills.
• Review large amounts of fiscal supporting documentation.
• Perform fiscal monitorings.

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts (Medical, dependent care, adoption assistance, parking and transit)
• Generous paid time off (Paid federal and state holidays, paid sick, vacation and personal leave)
• Tuition support
• Retirement Benefits (New York State and Local Retirement System, New York State Deferred Compensation Plan)
• Postretirement Health Benefits Plan
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level