Health Program Administrator

Health Research Incorporated • Menands, NY

14d • Hybrid

About The Position

The Health Program Administrator (HPA), located under Grants Administration, will assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health. The HPA will assist with the coordination of annual progress reports; review sponsor guidance; develop timelines, narrative outlines, budget templates, and instructions; contribute to the development of and compile budget justifications; coordinate and compile narratives, work plans and appendices from multiple sources; and will complete required forms. The incumbent will coordinate the tracking of deadlines and will coordinate the facilitation of all sponsor correspondence as required by the notice of award; maintain detailed budget tracking and monitoring; perform analyses and develop reports; develop prior approvals, carry forward or extension requests; and coordinate final close out documents. The incumbent will coordinate personnel recruitments and other personnel actions. The incumbent will facilitate the preparation, execution, and monitoring of contractual agreements. This includes contribute toward the development of work plans and budgets; reviewing documents for compliance and completeness; monitoring progress and expenditures; and providing technical assistance. The incumbent will review grant-related financial transactions for completeness, compliance, and accuracy. The HPA will also coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status as well as coordinating and maintaining general office work methods/procedures and perform other appropriate related duties as needed.

Requirements

• Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate degree in a related field and four years of such experience; OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Must reside within a reasonable commuting distance of the official work location and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience developing grant applications.
• Experience managing budgets and/or contracts.
• At least four years of administrative and/or financial experience in a not-for-profit corporation or a government organization.

Responsibilities

• Assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health.
• Assist with the coordination of annual progress reports.
• Review sponsor guidance.
• Develop timelines, narrative outlines, budget templates, and instructions.
• Contribute to the development of and compile budget justifications.
• Coordinate and compile narratives, work plans and appendices from multiple sources.
• Complete required forms.
• Coordinate the tracking of deadlines.
• Coordinate the facilitation of all sponsor correspondence as required by the notice of award.
• Maintain detailed budget tracking and monitoring.
• Perform analyses and develop reports.
• Develop prior approvals, carry forward or extension requests.
• Coordinate final close out documents.
• Coordinate personnel recruitments and other personnel actions.
• Facilitate the preparation, execution, and monitoring of contractual agreements.
• Contribute toward the development of work plans and budgets.
• Review documents for compliance and completeness.
• Monitor progress and expenditures.
• Provide technical assistance.
• Review grant-related financial transactions for completeness, compliance, and accuracy.
• Coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status.
• Coordinate and maintain general office work methods/procedures.
• Perform other appropriate related duties as needed.

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level