Health Information Specialist

Seminole County Sheriff's Office•Sanford, FL

8d•Onsite

About The Position

The Seminole County Sheriff's Office is now accepting applications for the position of HEALTH INFORMATION SPECIALIST. The Health Information Specialist is an administrative role that includes collecting, coding, office filing, scanning documentation into electronic medical records, and retrieving medical records in the Medical Section of the John E. Polk Correctional Facility. Applications must be submitted before the closing date of August 18, 2026.

Requirements

High School Diploma/GED
Three (3) years of experience compiling, maintaining, and coding medical records
Must possess and maintain a valid Florida Driver's License
Extensive knowledge of Microsoft Office software.
Knowledge of medical records and medical terminology.
Knowledge of the procedures for securing, accumulating, processing, preserving, retrieving, and controlling the distribution of medical records.
Knowledge of the procedures for coding, classifying, indexing, and filing medical records manually and/or electronically.
Ability to work independently in carrying out assignments to completion.
Ability to make decisions based on factual data.
Ability to establish and maintain effective working relationships with co-workers and interagency personnel.
Ability to work with detailed information.
Ability to use a nomenclature and classification system.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to behave respectably and with utmost integrity even when off duty.
May be required to respond for any critical incident, manmade or natural.

Nice To Haves

Associate's Degree preferred
Certification as an Accredited Record Technician by the American Medical Record Association is preferred
Internal applicants must have completed the Seminole County Sheriff's Office one (1) year probationary period

Responsibilities

Maintains effective communication and provides guidance to other departments in matters relating to medical-legal aspects of the medical record.
Coordinates all requests for health information.
Retrieves and releases information from health records upon proper authority.
Reviews inmate health records for completeness and accuracy, referring incomplete or inaccurate records to the appropriate physician or other individual for correction.
Serves as the Medical Records Custodian for the facility.
Responds to subpoenas as the records custodian for inmate medical records.
Summarizes and prepares data for analysis and research.
Answers inquiries concerning medical record information for authorized personnel.
Codes medical records according to the standard nomenclature and classification system.
Audits medical records for conformity with the Problem-Oriented Record (POR) format.
Provides training to division employees, as required, in setting up and properly maintaining medical records.
Maintains files, office records, and other official records relating to the operation of the Medical Records area.
Assembles and researches materials from files/records for use in preparing reports, summaries, tabulations, and office correspondence.
Conducts research as necessary to complete special projects or assignments.
Performs other duties as assigned or as may be necessary in the efficient and effective performance of the position functions.