Health Information Specialist

University of Arkansas•Little Rock, AR

9d•Onsite

About The Position

The Health Information Specialist is responsible for assisting in the coordination and indexing of outside records received via Trace, our virtual fax. This person ensures that all requests are sent to the appropriate in-box of Trace and creates a referral shell in EPIC for all new requests. This person will insure that scheduled appointments have outside records sent to Medical Records to be scanned to the Electronic Patient Folder (EPF) and available to providers prior to the scheduled appointment.

Requirements

Bachelor’s degree in Health Information Management. Will accept current enrollment in Health Information Management or Associate’s Degree in Health Information Management and 2 years experience in health information OR High School Diploma/GED and 4 years of experience in health information.
Must be an expert in state and federal laws, HIPAA regulations, and UAMS release of information policies and procedures to ensure that patient health information is protected.

Responsibilities

Maintain and update patient health records accurately and confidentially.
Enter, verify, and organize medical information in electronic health record (EHR) systems.
Review medical records for completeness, accuracy, and proper documentation.
Process requests for medical records according to privacy and authorization requirements.
Release health information to patients, healthcare providers, insurance companies, and authorized organizations.
Verify patient identity and authorization before releasing protected health information.
Scan, index, file, and retrieve medical documents.
Correct or resolve missing, incomplete, or inconsistent information in patient records.
Assist with medical coding, billing documentation, or insurance-related information when required.
Follow HIPAA and organizational privacy and security policies.
Communicate with clinical staff, patients, insurance companies, and other departments to obtain or clarify information.
Track and respond to medical-record requests within required timeframes.
Maintain accurate logs and documentation of record requests and releases.
Assist with audits, quality-control reviews, and compliance activities.
Protect sensitive patient information and report potential privacy or security issues appropriately.