Health Information Retrieval Operations Manager
About The Position
This role is fully remote and must be located within the 50 U.S. states. Preference for residence in the Greater Boston Area. Standard working hours are in Eastern Timezone. Semi-annual travel may be required to a Devoted office for on-site work. We are seeking a detail-oriented Operations Manager to support medical record retrieval and management for a new and highly critical area of work for Devoted’s Risk Adjustment Operations. This role requires strong analytical abilities, an appetite for problem solving. and a collaborative mindset to ensure the efficient and accurate collection of medical charts across multiple simultaneous initiatives. While your primary focus is executing medical record retrieval, you will also serve as a key member of the External Audit Program team, supporting the end-to-end management of the entire audit lifecycle.
Requirements
- Proven experience in healthcare operations management, particularly in audit preparation and medical record retrieval.
- Strong analytical skills and the ability to interpret complex regulatory requirements and audit standards.
- Experience in managing performance metrics and dashboards to evaluate process effectiveness and drive continuous improvement. This includes continuously evaluating operations for automation opportunities and efficiency gains.
- Effective project management techniques, with experience managing multiple priorities and deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with a demonstrated ability to collaborate across various teams and stakeholders. Serve as a primary liaison between the External Audit Program and other internal departments such as Clinical Data Acquisition and Network to facilitate data exchange.
- Proficiency in various EHR systems and healthcare data management platforms.
- High degree of comfort pulling and analyzing data using spreadsheets, with experience or appetite to leverage database query tools.
- Initiative-driven with a strong problem-solving mindset and the ability to adapt to changing situations and requirements.
Nice To Haves
- Bachelor’s degree in Healthcare Administration, Business, or a related field; Master’s degree preferred.
- Familiarity with CMS regulations, Medicare Advantage and RADV audit processes is a plus.
Responsibilities
- Oversee and coordinate chart retrieval efforts across various methods and initiatives
- Manage and analyze performance metrics and dashboards to drive actionable insights and improvements in record retrieval processes. This includes building out AI-native monitoring of program-wide KPIs that support regular operational updates and reporting to leadership
- Support efforts to establish and/or expand Electronic Health Record “EHR” access
- Support and improve Devoted’s ability to request provider records
- Implement strategies to identify and rectify discrepancies in record retrieval efforts
- Collaborate with cross-functional teams to establish and/or improve processes
- Support and improve Devoted’s operational ability to obtain provider attestations
- Standardize and document all processes
Benefits
- Employer sponsored health, dental and vision plan with low or no premium
- Generous paid time off
- $100 monthly mobile or internet stipend
- Stock options for all employees
- Bonus eligibility for all roles excluding Director and above; Commission eligibility for Sales roles
- Parental leave program
- 401K program
- And more....
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
