Health Information Management Tech II Birth Certificate Registrar

NorthBay Healthcare Corporation•Fairfield, CA

17h•Onsite

About The Position

At NorthBay Health, the HIM Technician II – Birth Certificate Registrar is primarily responsible for the timely and accurate completion of birth certificate registrations in accordance with state and federal regulations. This role conducts interviews with parents, collects required data, and submits birth information through the Automated Vital Statistics System (AVSS). The technician also facilitates related programs such as the Paternity Opportunity Program (POP), Newborn Screening, Newborn Social Security Number Assignment, WIC, and supports data quality efforts in alignment with CMQCC standards. Additional duties include retrieving discharged records from nursing units, scanning Newborn Assessment Records for continuity of care, and assisting with monitoring transcription reports held in QA. The technician ensures compliance with all regulatory standards, maintains confidentiality of patient information, and collaborates closely with clinical staff and external agencies to support the hospital’s birth documentation and public health reporting obligations.

Requirements

Three or more years working in an HIM department in an acute care hospital required.
Ability to manage multiple tasks, demonstrate organization and time management skills.
Experience with Microsoft Outlook, Excel and Word.
General office and computer skills.

Nice To Haves

High School diploma or GED preferred.
One year experience with birth registration preferred.
Previous experience working with AVSS preferred.

Responsibilities

Timely and accurate completion of birth certificate registrations in accordance with state and federal regulations.
Conduct interviews with parents and collect required data.
Submit birth information through the Automated Vital Statistics System (AVSS).
Facilitate related programs such as the Paternity Opportunity Program (POP), Newborn Screening, Newborn Social Security Number Assignment, and WIC.
Support data quality efforts in alignment with CMQCC standards.
Retrieve discharged records from nursing units.
Scan Newborn Assessment Records for continuity of care.
Assist with monitoring transcription reports held in QA.
Ensure compliance with all regulatory standards.
Maintain confidentiality of patient information.
Collaborate closely with clinical staff and external agencies to support the hospital’s birth documentation and public health reporting obligations.