Health Information Management Tech II Birth Certificate Registrar
About The Position
At NorthBay Health, the HIM Technician II – Birth Certificate Registrar is primarily responsible for the timely and accurate completion of birth certificate registrations in accordance with state and federal regulations. This role conducts interviews with parents, collects required data, and submits birth information through the Automated Vital Statistics System (AVSS). The technician also facilitates related programs such as the Paternity Opportunity Program (POP), Newborn Screening, Newborn Social Security Number Assignment, WIC, and supports data quality efforts in alignment with CMQCC standards. Additional duties include retrieving discharged records from nursing units, scanning Newborn Assessment Records for continuity of care, and assisting with monitoring transcription reports held in QA. The technician ensures compliance with all regulatory standards, maintains confidentiality of patient information, and collaborates closely with clinical staff and external agencies to support the hospital’s birth documentation and public health reporting obligations.
Requirements
- Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence.
- Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role.
Responsibilities
- Timely and accurate completion of birth certificate registrations in accordance with state and federal regulations.
- Conduct interviews with parents and collect required data.
- Submit birth information through the Automated Vital Statistics System (AVSS).
- Facilitate related programs such as the Paternity Opportunity Program (POP), Newborn Screening, Newborn Social Security Number Assignment, and WIC.
- Support data quality efforts in alignment with CMQCC standards.
- Retrieve discharged records from nursing units.
- Scan Newborn Assessment Records for continuity of care.
- Assist with monitoring transcription reports held in QA.
- Ensure compliance with all regulatory standards.
- Maintain confidentiality of patient information.
- Collaborate with clinical staff and external agencies to support the hospital’s birth documentation and public health reporting obligations.
Benefits
- medical, dental, and vision insurance
- life, disability, and long-term care coverage
- paid time off including vacation, sick leave, holidays, and bereavement
- a 403(b) retirement plan with employer match
- education reimbursement for eligible roles
- professional development and training programs
- Employee Assistance Program
- wellness programs
- recognition programs
- shift differentials
- market-based compensation review and increases subject to approval and organizational performance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
