HEALTH INFORMATION MANAGEMENT CLERK

NAVAJO HEALTH FOUNDATION - SAGE MEMORIAL HOSPITAL, INC.•Ganado, AZ

19h•Onsite

About The Position

The Health Information Management (HIM) Clerk ensures that the medical record is “accurate, complete, and readily available” by promptly and efficiently collecting, processing, maintaining, storing, retrieving, and distributing patient medical records; sorting and forwarding to appropriate recipients, both internal and external; organizes and evaluates medical records for completeness and accuracy. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Requirements

High School diploma or equivalent.
Three (3) months of experience in medical records filing, scanning, and electronic health records analysis.
Must be able to successfully pass the Employee Health Program requirements and background investigation.
Knowledge in basic filing, personal computer, telephone skills, and good public relations required.
Ability to maintain confidentiality at all times and has a clear understanding of the Privacy Rule of 1996 (HIPAA).
Ability to demonstrate good public relations.
Ability to demonstrate good customer service and telephone etiquette with the public and other departments.
Ability to process error-free work, manage work to ensure that it is completed within the shift, or within prescribed deadlines and time frames.
Ability to work independently and solve problems.

Nice To Haves

Knowledge of medical terminology preferred.
Knowledge of medical documentation preferred.
Ability to speak the Navajo language, preferred.

Responsibilities

Analyze emergency room accounts on a daily basis.
Ensure all incomplete electronic health records (EHR) are forwarded to the correct personnel for completion.
Assist and analyze inpatient electronic health records before accounts are forwarded to coding.
Assist with incomplete documentation and deficiencies in the EHR on a daily basis.
Retrieve and forward patient’s EHR deficiencies to internal staff and physicians, as needed.
Scan medical documents into Meditech Expanse.
Collect, retrieve, sort, scan, and file documents into Meditech Expanse.
Organize and evaluate electronic health records for completeness and accuracy.
Ensure the filing room and work area are organized and clean.
Sort, scan, and file loose sheets on a daily basis.
Assist with Release of Information on weekends and after hours.
Follow the HIM Policy and procedure on the release of information to other organizations and patients.
Assist with burning of radiology disc(s) on weekends and after hours, per request.
Ensure all archived/stored charts are retrieved in a timely manner for immediate patient care.
On weekends and after hours, assist with requests on the completion of Birth Certificates, Death Certificates, and Fetal Death Certificates. This includes interviewing patients or next of kin and providing all appropriate and pertinent information regarding the Birth/Death/Fetal Death Certificate.
Report all Birth/Death/Fetal Death to the Transcriptionist to be logged into Meditech Expanse.
Participate in and attend internal in-services.
Meet and comply with the standards of the SMH HR Personnel Manual and the SMH HIM Policy and Procedure Manual.
Must be able to work with the public, other departments, and physicians.
Employee may be requested to perform other duties not detailed in this job description