Health Care Workforce Development Operations Coordinator
About The Position
The Operations Coordinator will assist with day-to-day program operations, support reporting and documentation efforts, and help ensure smooth communication across internal teams and client sites. This position plays a key role in maintaining organized processes and supporting program success across multiple locations. Support day-to-day operations of the Health Scholars Program across multiple client sites, ensuring consistency and efficiency in program delivery. Provide administrative and coordination support for recurring operational activities (e.g., events, webinars, surveys, meetings, and trainings). Assist in the preparation and distribution of monthly, quarterly, and annual reports for internal and external stakeholders. Maintain, update, and organize documentation related to operational workflows, processes, and standard operating procedures. Collaborate with cross-functional teams to support alignment of program priorities and organizational initiatives. Contribute to process improvement efforts and new initiatives by identifying operational inefficiencies and supporting implementation of solutions. Support with vendor relationships, including tracking performance, managing communications, and ensuring timely completion of deliverables. Support the planning and execution of special projects, including task coordination, timeline tracking, and follow-up on key deliverables. Perform additional duties as assigned.
Requirements
- 0–2 years of experience in operations, administration, or project coordination
- Excellent interpersonal, oral and written communication skills
- Strong organizational and time management skills
- Detail-oriented with a proactive, problem-solving mindset
- Basic data analysis and reporting skills
- Proficiency with Microsoft Office programs (Outlook, Word, Excel and PowerPoint)
Nice To Haves
- Bachelor’s degree preferred
- Past participation in the Health Scholar Program Leadership Team preferred
- Excel proficiency preferred
Responsibilities
- Support day-to-day operations of the Health Scholars Program across multiple client sites, ensuring consistency and efficiency in program delivery
- Provide administrative and coordination support for recurring operational activities (e.g., events, webinars, surveys, meetings, and trainings)
- Assist in the preparation and distribution of monthly, quarterly, and annual reports for internal and external stakeholders
- Maintain, update, and organize documentation related to operational workflows, processes, and standard operating procedures
- Collaborate with cross-functional teams to support alignment of program priorities and organizational initiatives
- Contribute to process improvement efforts and new initiatives by identifying operational inefficiencies and supporting implementation of solutions
- Support with vendor relationships, including tracking performance, managing communications, and ensuring timely completion of deliverables
- Support the planning and execution of special projects, including task coordination, timeline tracking, and follow-up on key deliverables
- Perform additional duties as assigned
Benefits
- comprehensive, affordable insurance plans for our team and their families
- a yearly stipend for wellness-related activities
- a paid parental leave program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
101-250 employees
