Head Start Program Assistant

Pacific Clinics•Pasadena, CA

4d•Onsite

About The Position

This position is responsible for the compilation, analysis, data entry, and report generation of Head Start information as required. Provides administrative support for the program including, policy and procedure updates, typing, word processing, faxing, and other clerical duties.

Requirements

Initiate and maintain professional interactions and communication with Clinic’s employees, community, and family members and/or others.
High School graduate or G.E.D required; AA preferred.
Minimum two (2) years related work experience, or equivalent combination of education and experience.
Familiar with Head Start/Early Head Start philosophy, goals, and applicable regulations.
Demonstrated understanding of Head Start Performance Standards and local childcare licensing regulations.
Demonstrated advanced level Microsoft Office skills (Excel, Word, Access, and PowerPoint).
Demonstrated good analytical, organizational, and verbal communication skills.
Experience, knowledge and use of Word and Excel spreadsheets required. Use of internet-based databases, e-mail to scan and transmit data.
Ability to speak before groups of individuals.
Some Bilingual fluency helpful (English/Spanish or English and other languages present in the local area).
Ability to exhibit patience and tact when communicating with parents, staff, management, vendors, and the public.
Ability to project professionalism in conducting daily activities.
Must possess a valid California driver's license, reliable transportation and maintain an insurable driving record under the Clinics' liability policy.
Requires full background check and TB Exam.

Nice To Haves

AA preferred.

Responsibilities

Enters assigned department data (example: Health, Mental Health, ERSEA, Education Services, or Operations/Family Services) into Head Start, Child Plus and Pacific Clinics systems as required.
Performs data analysis using available statistical information and produces reports on demand. Evaluates data by comparing past performance, current trends, and projections.
Creates presentations, graphic organizers or detailed reports of data as requested.
Performs secretarial duties such as the receiving and distribution of incoming and out-going mail, overnight, shipping, faxes, etc.
Tracks and submits in-kind activities for assigned department.
Develops and carries out procedures for general office systems for assigned department.
Plans and oversees a system for maintenance of child or family files (if applicable), program files, to include reports, correspondence, newsletters, meeting minutes, training logs, safety logs, program forms, along with the immediate supervisor.
Produces correspondence, reports, meeting minutes, agendas, etc.
Provides word processing services and assistance on putting together Head Start staff or parent communications from assigned department including memos, newsletters, and other types of correspondence.
Supports Parent Committee meetings, and other committees
Generates and documents in-kind and other allowable costs applied toward the non-federal share requirement.
Attends all workshops and meetings as deemed necessary by the immediate supervisor.
Attends all required staff and parent meetings and activities.
Promotes Head Start in the community.
Maintains strict confidentiality with respect to Head Start/Early Head Start children, families, and staff in accordance with established policies and procedures.
Abides by and adheres to all policies and procedures and demonstrates an understanding of PC Head Start Employee Handbook: Human Resources Policies and Procedures, PC Head Start Operations Manual and all other PC HS handbooks, manuals, and resources.
Reports to work on time and maintains reliable and regular attendance.
Models Pacific clinics’ approach, mission and core values in all communication and correspondence.
Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers, and others.
Performs other duties as assigned.