Head of Special Projects

LA28•Los Angeles, CA

2d•Onsite

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. The Logistics department is responsible for effectively and efficiently providing materials management and logistics support to all LA28 functions. The Head of Special Projects will be responsible for overseeing a wide range of strategic pillars for the LA28 Olympic & Paralympic Games. These areas include Project Management, HR Support, IT Integration, MDS Planning and Fuel Management. Reporting to the Senior Director of Logistics, the Head of Special Projects will help facilitate all aspects of operations, from planning and procurement to execution. This position will play a critical role in identifying and addressing operational gaps, ensuring continuity and support across functional areas to maintain overall logistics efficiency and performance.

Requirements

8+ years of management experience in one or more of the following specialty areas: Project Management, HR protocols, IT support, MDS implementation, Fuel-related operations
Previous games experience in Logistics
Competence to present and clearly communicate to audiences in a multitude of public / private settings, as required
Willing to work on complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and attention to detail
Demonstrated success in independently developing effective processes and procedures from scratch, without reliance on existing models
Experience working in a multi-cultural, multi-national environment
Excellent communication and problem-solving skills
Knowledge of a number of Logistics sub-functions
Team player with the ability to pivot / adapt, scale up and down planning principles to execution
Collaborative, flexible approach with an ability to roll with the transitional nature of the organization as it grows and establishes itself over the next 3 - 4 years
Experience in drafting technical documents, policies and procedures
Must be proficient with computers as well as Microsoft Office software (Word, Excel, Power Point, and Outlook)
Confident self-starter
Ability to make quick decisions, gathering input from key stakeholders and advancing the initiative forward and drive both flawless execution

Nice To Haves

An undergraduate degree in Logistics, Supply Chain Management, or relevant field preferred
Managerial certification

Responsibilities

Stand up Special Project sub-stream within Logistics to address emerging priorities and drive strategic initiatives
Develop staffing plans, interview, hire and supervise multi-specialty team
Develop and implement a wide range of specialty logistics strategies for the LA28 Olympic & Paralympic Games: Project Management, HR Protocols, IT Support, Master Delivery Schedule (MDS), Fuel-related operations
Identify and analyze critical activities to develop contingency and emergency plans
Set and manage expectations with both internal and external stakeholders to ensure alignment and successful project outcomes
Provide emergency operational manpower to the Logistics Function
Oversee the development and execution of recruitment, training, retention and support operations for temporary Logistics staff
Create the strategy for verifying temporary staff timesheets
Manage the integration of Logistics systems within games network
Oversee the sourcing creation of systems and tools to streamline IT and manual functions for warehousing, venues and vendor/supplier operations in an event environment
In consultation with LA28 Technology team, manage the production, testing, and implementation of external Logistics related software
Lead the market research for a Master Delivery Schedule (MDS) system
Working with LOG IT and LA28 Technology team, oversee the integration of the MDS system
Provide support operations to the MDS team, as required
Oversee the administration and implementation of fuel operations across all venues
Engage fuel supplier and help design process
In consultation with Finance, oversee the tracking of on-venue fuel use from delivery partners, ensuring accountability and cost control