Head of Legal Administration

UMB Bank•Milwaukee, WI

1d•$176,796 - $260,029•Onsite

About The Position

This position will manage the group that assists our fund clients with preparation and maintenance of registration statements and related filings. The team will be responsible for initial drafts of legal registration documents. The team will work with fund counsel to obtain final approval. Additionally, this person will be responsible for our Registered Fund Solutions and Registered Fund Solutions II Trust boards. Working with board members, outside legal counsel, CCO and auditors. Scheduling board meetings, putting together the agenda and running the meetings as required by the board. Product manager for UMB sponsored RFS and RFS II Trusts. Develop/maintain strong working relationship(s) with clients, fund counsel, third-party CCOs, auditors, board trustees, internal counsel, print vendors, EDGAR filers, etc. Maintain client confidentiality. Preparation/oversight of regulatory filings required under federal securities laws, including registration statements on Forms N-1A and N-2. Oversee the work of other Regulatory Administrators. Coordination with internal colleagues and external clients to incorporate their changes to large and complex documents. Working with outside counsel to plan and prepare for client board and shareholder meetings. Where necessary, serve as Secretary for those clients/complexes that require Secretarial services. Coordinating, drafting, and distributing legal documents, communications, resolutions, board meeting minutes, correspondence, and proxy statements among a variety of parties. Project management for deadlines that may require a variety of different filings close in time to each other. Monitoring and reporting on regulatory initiatives promulgated by various regulatory agencies such as the SEC and Financial Industry Regulatory Authority. Developing and implementing departmental processes and policies. Overseeing legal administration services billing. Provides technical, industry and client specific training and acts as a resource. Fosters a collaborative and innovative culture within the team. Manages associate time, salary, and performance records; initiates change of assignments, salary increases, conducts performance appraisals and management activities, and recommends staffing changes. Develop and communicate performance objectives and individual development plans. Collaborate with Human Resources on any disciplinary action needed. Manage team members workload and act as escalation point for any issues the team is experiencing. Assess training opportunities and develop training programs accordingly and present training materials to the department as needed. Work with assigned relationship manager for ensure onboarding execution. Partner with various internal/external parties to ensure compliance with SEC, IRS, and GAAP reporting regulations. Other duties as assigned.

Requirements

Strong organizational and regulatory documentation skills.
Demonstrated ability to multi-task.
Demonstrated ability to perform effectively in a daily deadline driven environment.
Interpersonal communication and customer service skills.
Demonstrate initiative both independently and within a diverse team or with a diverse range of people.
Strong computer skills required, including excellent typing skills, and in-depth understanding of Microsoft Word.
Excellent analytical and organizational skills with strong attention to detail.
Problem solving and initiative-taking.
Advanced Microsoft Office skills and advanced Excel skills.
Demonstrated aptitude and experience with in-house software.
Demonstrated managerial and teamwork skills.
Strong understanding of the industry and the changing environment while anticipating client needs.
Good relationship development skills and an aptitude for client service.
Exhibit initiative in a high performing culture and have a track record of meeting or beating deadlines.
Demonstrates excellent work habits, attendance, and attitude.
Required to communicate effectively with client, partners and/or coworkers using common telecommunication and computer equipment.
Demonstrated ability to multi-task.
Demonstrate initiative both independently and within a diverse team or with a diverse range of people.
Knowledge of SEC and FINRA rules or regulatory filings applicable to registered products including mutual funds, ETFs, closed-end interval and tender offer funds among others.
15 years preparing regulatory filings for all fund structures covered under the Investment Company Act of 1940.
5 years of Lead experience, within the registered funds industry.
Bachelors’ degree. or any combination of education and experience that would provide an equivalent background.

Nice To Haves

Law degree with SEC/Investment Company Act of 1940 experience.

Responsibilities

Manage the group that assists fund clients with preparation and maintenance of registration statements and related filings.
Responsible for initial drafts of legal registration documents.
Work with fund counsel to obtain final approval.
Responsible for Registered Fund Solutions and Registered Fund Solutions II Trust boards.
Work with board members, outside legal counsel, CCO and auditors.
Schedule board meetings, put together the agenda and run the meetings as required by the board.
Product manager for UMB sponsored RFS and RFS II Trusts.
Develop/maintain strong working relationship(s) with clients, fund counsel, third-party CCOs, auditors, board trustees, internal counsel, print vendors, EDGAR filers, etc.
Maintain client confidentiality.
Preparation/oversight of regulatory filings required under federal securities laws, including registration statements on Forms N-1A and N-2.
Oversee the work of other Regulatory Administrators.
Coordination with internal colleagues and external clients to incorporate their changes to large and complex documents.
Work with outside counsel to plan and prepare for client board and shareholder meetings.
Serve as Secretary for those clients/complexes that require Secretarial services.
Coordinate, draft, and distribute legal documents, communications, resolutions, board meeting minutes, correspondence, and proxy statements among a variety of parties.
Project management for deadlines that may require a variety of different filings close in time to each other.
Monitor and report on regulatory initiatives promulgated by various regulatory agencies such as the SEC and Financial Industry Regulatory Authority.
Develop and implement departmental processes and policies.
Oversee legal administration services billing.
Provide technical, industry and client specific training and act as a resource.
Foster a collaborative and innovative culture within the team.
Manage associate time, salary, and performance records; initiate change of assignments, salary increases, conduct performance appraisals and management activities, and recommend staffing changes.
Develop and communicate performance objectives and individual development plans.
Collaborate with Human Resources on any disciplinary action needed.
Manage team members workload and act as escalation point for any issues the team is experiencing.
Assess training opportunities and develop training programs accordingly and present training materials to the department as needed.
Work with assigned relationship manager to ensure onboarding execution.
Partner with various internal/external parties to ensure compliance with SEC, IRS, and GAAP reporting regulations.
Other duties as assigned.

Benefits

Paid Time Off
401(k) matching program
annual incentive pay
paid holidays
comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage
health savings accounts
flexible spending accounts
dependent care accounts
adoption assistance
employee assistance program
fitness reimbursement
tuition reimbursement
associate wellbeing program
associate emergency fund
various associate banking benefits