HCM Administrator 1/Payroll and Benefits Administrator (PN 20081189)

State of Ohio • Columbus, OH

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About The Position

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Join our team! Accepting applications for Human Capital Management Administrator 1 What will you do? Serves as Payroll & Benefits Administrator in the Ohio Department of Developmental Disabilities\: Oversees, manages & implements central office & developmental center processing for payroll, health, dental, vision, disability, workers compensation, including occupational injury leave (OIL) & salary continuation, Take Charge, Live Well, supplemental insurance, adoption childbirth, military leave etc. Formulate & implement policies & procedures regarding benefits processing; sets goals for benefits management office, & looks for ways to improve &/or streamline benefits processing (e.g., develop best practices, looks for trends, issues & practices that benefit or inhibit efficient processing of claims); ensure all payroll, payroll adjustments (e.g., disability, wage adjustments, etc.), benefits issues, changes & amendments are properly handled & administered for all staff; ensures payroll & benefits processing is in conjunction with relevant policies, procedures & collective bargaining agreements; sits in on relevant committees to represent agency for payroll & benefits related issues (e.g., DAS payroll/benefits committees); ensures payroll/benefits updates & notices (e.g., The Weekly, email, etc.) are communicated &/or delivered to all relevant staff, via email, intranet, US mail, etc. & information from communications is implemented agency-wide; serves as liaison between the Department of Administrative Services (DAS)/Benefits/Payroll, benefits providers (e.g., Insurance Companies), & relevant DODD staff; problem solves difficult issues regarding payroll/benefits processing (e.g., calculates missed deductions, changes in coverage, misc. OAKS & Kronos issues), provides technical expertise on benefit issues to central office employees & human resources staff; enters & reviews benefits information in Ohio Administrative Knowledge System (OAKS) computer system to assure accurate & timely delivery of benefits to employees; researches & resolves benefits issues; notifies employees of changes in benefits; runs appropriate daily/weekly reports to ensure proper coverage is maintained & checks OAKS for needed changes for employee benefits coverage; manage/direct open enrollment program: facilitates communication to all staff regarding benefits, ensures deadlines are met, ensures proper notices are displayed, etc. Facilitates disability program with third party administrator (TPA): ensures timelines are met, coordinates disability benefits (e.g., direct employees to contact TPA, explains program procedures, communicates with supervisors/timekeeper/payroll regarding leave status, assists employee in resolving problems related to disability leave benefits). Processes workers compensation, salary continuation/OIL requests\: ensures proper completion of paperwork, adheres to timelines, communicates with relevant agencies/entities (e.g., Bureau of Workers compensation, physician offices, etc.), works with payroll for proper coding of claims; ensures dental & vision benefits are properly processed (e.g., after one year of state service, ensure proper & timely notice to employee & appropriate OAKS enrollment); manages Wellness Program for the department (e.g., Take Charge, Live Well, etc.); keeps staff up-to-date on notices, develops initiatives for department to encourage healthy lifestyles, etc. Keep deputy director up-to-date on relevant changes & changes affecting the state & the agency; supervise human capital management analysts in implementation of programs: interview & hire staff, completes performance evaluations, approves time off requests (TORs), ensures proper training & work direction. Ensures coordination of Family Medical Leave Act program (FMLA) (e.g., determines employee’s eligibility for FMLA benefits, assists in completing related forms, coordinates renewal paperwork with employees & tracks in database) with current leave program & independent claims; keeps up-to-date on various updates from DAS on health & Wellness, changes in coverage or providers, benefits, etc. Answers questions from employees & staff, providing technical assistance. Develops & provides training for staff on payroll/benefits processing for all programs; attends training sessions & meetings to keep updated on Kronos, OAKS & other HCM related issues (e.g., webinars, meetings); trains HCM staff on Kronos & OAKS processes, payroll/benefits processing; attends DAS & other training sessions/meetings to keep updated on human resources policies/procedures; performs other duties as requested. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Requirements

• Completion of undergraduate core program in human resources, business or public administration; 36 mos. exp. in human resources management or administration which included 18 mos. exp. in supervisory &/or managerial principles & techniques.
• Completion of graduate core program in human resources, business or public administration; 24 mos. exp. in human resources management or administration which included 18 mos. exp. in supervisory &/or managerial principles & techniques.
• 12 mos. exp. as Human Capital Management Manager, 64615.
• Equivalent of Minimum Class Qualifications For Employment noted above.
• Human Resources
• Management
• Attention to Detail
• Confidentiality
• Leading Others
• Problem Solving
• Written Communication

Responsibilities

• Oversees, manages & implements central office & developmental center processing for payroll, health, dental, vision, disability, workers compensation, including occupational injury leave (OIL) & salary continuation, Take Charge, Live Well, supplemental insurance, adoption childbirth, military leave etc.
• Formulate & implement policies & procedures regarding benefits processing
• Sets goals for benefits management office, & looks for ways to improve &/or streamline benefits processing (e.g., develop best practices, looks for trends, issues & practices that benefit or inhibit efficient processing of claims)
• Ensure all payroll, payroll adjustments (e.g., disability, wage adjustments, etc.), benefits issues, changes & amendments are properly handled & administered for all staff
• Ensures payroll & benefits processing is in conjunction with relevant policies, procedures & collective bargaining agreements
• Sits in on relevant committees to represent agency for payroll & benefits related issues (e.g., DAS payroll/benefits committees)
• Ensures payroll/benefits updates & notices (e.g., The Weekly, email, etc.) are communicated &/or delivered to all relevant staff, via email, intranet, US mail, etc. & information from communications is implemented agency-wide
• Serves as liaison between the Department of Administrative Services (DAS)/Benefits/Payroll, benefits providers (e.g., Insurance Companies), & relevant DODD staff
• Problem solves difficult issues regarding payroll/benefits processing (e.g., calculates missed deductions, changes in coverage, misc. OAKS & Kronos issues), provides technical expertise on benefit issues to central office employees & human resources staff
• Enters & reviews benefits information in Ohio Administrative Knowledge System (OAKS) computer system to assure accurate & timely delivery of benefits to employees
• Researches & resolves benefits issues
• Notifies employees of changes in benefits
• Runs appropriate daily/weekly reports to ensure proper coverage is maintained & checks OAKS for needed changes for employee benefits coverage
• Manage/direct open enrollment program: facilitates communication to all staff regarding benefits, ensures deadlines are met, ensures proper notices are displayed, etc.
• Facilitates disability program with third party administrator (TPA): ensures timelines are met, coordinates disability benefits (e.g., direct employees to contact TPA, explains program procedures, communicates with supervisors/timekeeper/payroll regarding leave status, assists employee in resolving problems related to disability leave benefits)
• Processes workers compensation, salary continuation/OIL requests\: ensures proper completion of paperwork, adheres to timelines, communicates with relevant agencies/entities (e.g., Bureau of Workers compensation, physician offices, etc.), works with payroll for proper coding of claims
• Ensures dental & vision benefits are properly processed (e.g., after one year of state service, ensure proper & timely notice to employee & appropriate OAKS enrollment)
• Manages Wellness Program for the department (e.g., Take Charge, Live Well, etc.); keeps staff up-to-date on notices, develops initiatives for department to encourage healthy lifestyles, etc.
• Keep deputy director up-to-date on relevant changes & changes affecting the state & the agency
• Supervise human capital management analysts in implementation of programs: interview & hire staff, completes performance evaluations, approves time off requests (TORs), ensures proper training & work direction
• Ensures coordination of Family Medical Leave Act program (FMLA) (e.g., determines employee’s eligibility for FMLA benefits, assists in completing related forms, coordinates renewal paperwork with employees & tracks in database) with current leave program & independent claims
• Keeps up-to-date on various updates from DAS on health & Wellness, changes in coverage or providers, benefits, etc.
• Answers questions from employees & staff, providing technical assistance
• Develops & provides training for staff on payroll/benefits processing for all programs
• Attends training sessions & meetings to keep updated on Kronos, OAKS & other HCM related issues (e.g., webinars, meetings)
• Trains HCM staff on Kronos & OAKS processes, payroll/benefits processing
• Attends DAS & other training sessions/meetings to keep updated on human resources policies/procedures
• Performs other duties as requested

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees