Hazard Mitigation Program Assistant (Emergency Management Program Specialist 1)

State of Washington•Pierce County – Lakewood, WA

11d•Hybrid

About The Position

The Washington Emergency Management Division (EMD) is seeking a critical thinking, detail oriented, creative, positive, and motivated professional to join its Hazard Mitigation team. Under the supervision of the Hazard Mitigation Program Supervisor, this position is responsible for providing professional level emergency management and grants administration assistance in support of Washington's federally funded mitigation grant programs. As a part of the Washington Military Department, the EMD leads and coordinates mitigation, preparedness, response, and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment, and economy. The state's Emergency Management Division is a civilian division of the Washington Military Department. This is a civilian (non-military) position tasked with coordinating between state agencies, local jurisdictions, tribes, and federal partners to help EMD administer community resilience and natural hazard risk-reduction grants throughout the state. About the Washington Military Department Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth ChalleNGe Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home. To learn more about the Washington Military Department, please visit: www.mil.wa .gov In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Requirements

Bachelor's Degree
Professional level experience in emergency management, financial management (grant, contracting, claims management, budgeting), training/education, public information/affairs, program/project management, environmental analysis/planning, civil/structural engineering, legislative affairs, and/or urban planning will substitute, year for year, for the education requirement.
Experience working in an emergency management organization at or above the Office Assistant Senior or equivalent level will substitute, year for year, for the education requirement.
Must successfully complete the appropriate background checks required for employment.
Must be willing to sign releases of information and shall not have access to any investigative materials and files.
Valid to drive in the State of Washington.
Must meet requirements of the REAL ID Act.
Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01).
This includes possession of an Enhanced Driver’s License, or other REAL ID Compliant Identification.

Nice To Haves

Grants Management: Assisting in the development, negotiations, implementation, monitoring, and evaluation of grants for federal, state, local governments, and/or private entities.
Analyze and apply complex and technical materials such as federal and state laws.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Utilize Microsoft Office Suite (Word, Excel, Access, PowerPoint, SharePoint, or similar programs) to develop documents in support of program objectives.

Responsibilities

Responsible to route, track, and maintain all assigned grant program documentation.
Routing, tracking, and maintaining grant documentation, including applications and subgrantee reimbursement requests.
Ensure timely and efficient processing of submissions from state agencies, local jurisdictions, private non-profits, and tribal governments.
Receive, process, and transmit grant reimbursement requests and backup documentation to help ensure grant funds are disbursed in accordance with programmatic guidelines.
Work with Program Coordinators and the Contracts Office to draft sub-grant contracts and route contract documents through the execution process and to ensure grant contract documents accurately reflect the approved grant scope of work, budget and cost shares, timelines and special conditions.
Maintain payment processing and tracking system.
Compile, route and tracking subgrant progress reports to federal and state oversight agencies.
Assist Mitigation program with subgrant monitoring and closeout procedures.
Assist with preparation and delivery of training seminars, technical workshops, and program outreach for onesie and remote events.
Develop announcement and scheduling methods for organizing seminars, workshops, and outreach events.
Provide support to the State Emergency Operations Center (SEOC) when assigned during trainings, exercises, and activations.
Serve in an operational capacity in the SEOC and/or Disaster Field Office during emergencies and disasters.