Haisla Community School Administrator

Haisla Nation•Area C (Butedale/Kitlope/Kitsumkalum), BC

28d•Onsite

About The Position

Reporting to the Haisla Community School Principal/Manager, the Coordinator is responsible for providing administrative and operational support to ensure the smooth functioning of school programs and services. The Coordinator supports the Principal/Manager by taking on complex administrative responsibilities that require coordination, reporting and independent follow-through. This position is critical to allowing school leadership to focus on strategic, educational and managerial responsibilities.

Requirements

High school diploma or equivalent.
Business Administration Certificate or equivalent.
1 to 3 years of experience in an administrative role.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
Excellent interpersonal and communication skills, both verbal and written.
Ability to meet intensive and changing deadlines.
Ability to work independently and as a team.
Satisfactory completion of criminal records check (with vulnerable sector screening).

Nice To Haves

Experience in Administrative position preferred.
Experience working for a band government or Indigenous organization an asset.
Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
Valid BC driver’s license and own vehicle is an asset.

Responsibilities

Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
Provide comprehensive administrative support to the Haisla Community School principal/manager, including travel arrangements and managing calendars.
Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
Manage incoming and outgoing mail communications.
Ensure confidentiality and security of sensitive information.
Maintain up to date and accurate records, including filing systems, databases and archives.
Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
Assist in the coordination of Haisla Community School programs and events.
Act as a liaison between the Haisla Community School and other stakeholders, including community members, government agencies, and external partners.
Other related duties as required.