Guild-School Secretary and Special Education Secretary Grade 23 (SY26-27)

Boston Public Schools•Boston, MA

1d•Onsite

About The Position

Under the general supervision of the Principal/Head of School (or designee) with support from the BPS Office of Specialized Services (OSS), this role serves as secretary for the school’s special education office (.6 FTE) and main office (.4 FTE). The position performs complex clerical and office work requiring independent judgment. It is responsible for supporting BPS Central Offices and BGA Special Education staff in adhering to regulatory requirements associated with Special Education laws and regulations, utilizing appropriate current technology to carry out duties.

Requirements

High School diploma or equivalency
Basic computer skills including word processing, email, and internet skills
Successfully completed appropriate course work
Good communication and organization skills
Ability to perform both portions of this unique position successfully and flexibly as needed
Current authorization to work in the United States - Candidates must have such authorization by their first day of employment

Responsibilities

Organizing, maintaining, tracking, copying & transferring of student records when necessary.
Limited data entry and retrieval of information from SEIMS system as requested by the Team Facilitator.
Assist with obtaining parent/guardian signatures.
Assist with scheduling of Team meetings and maintenance of ETF calendar.
Assist ETF with adherence to regulatory requirements as requested by ETF and/or Supervisor.
Maintain office supplies.
Maintain confidentiality of student records and information.
Assist in facilitating the work of the ETF.
Perform related duties of a similar nature as requested by the Special Education Compliance Department.
Performs general correspondence.
Maintains pupil and teacher records and prepares a variety of reports.
Maintains confidentiality of records, communications and information as appropriate.
Sorts and distributes mail.
May keep records of all money received and spent as a result of school activities.
Inputs and monitors information relative to requisitions, supplies and repairs.
Prepares transcripts of student records.
Registers or assists in the registration and discharge of students.
Answers telephone and general inquiries in a professional manner, and redirects calls where appropriate.
May operate office machines.
Greets and assists visitors in a professional manner.
Prepares payrolls.
Maintains files.
Responds to inquiries from parents, teachers, pupils and other staff.
Performs related duties of a similar nature, as requested by supervisor.