Guidance Secretary

York School District One•York, SC

4d•Onsite

About The Position

The Guidance Secretary ensures smooth and efficient operations within the guidance department and provides support to the guidance counselors. This role involves managing daily office routines, organizing data, preparing written materials, maintaining filing systems, and handling correspondence. The secretary is also responsible for tasks related to guidance services, completing required reports, participating in meetings, and managing office supplies.

Requirements

High school diploma minimum (prefer technology school training)
Excellent verbal and written communication skills
Successful experience with bookkeeping methods
Knowledge and use of computer applications (i.e. Microsoft Office Suite applications, etc.)
Knowledge and use of common office equipment and machines
Excellent interpersonal skills
Must possess and utilize excellent team-building skills
Must accept delegated responsibilities willingly
Must be able to work under occasional stress
Must demonstrate a high level of initiative in job performance

Nice To Haves

technology school training

Responsibilities

Performs usual office routines
Obtains, gathers, and organizes pertinent data as needed and puts it into a usable form
Prepares written materials for the purpose of documenting activities and conveying information
Maintains a regular filing system and processes incoming correspondence as instructed
Places receive and direct telephone calls, faxed documents, and electronic (e-mail) messages appropriately
Performs major tasks associated with guidance
Completes and files necessary reports and documents as required
Participates in meetings, workshops, and and seminars as assigned for the purpose of conveying and/or gathering information
Orders and maintains supplies as needed
Any other duties as assigned