Guidance Secretary

Nashoba Regional School District•Bolton, MA

4d•Onsite

About The Position

The Guidance Secretary position at Nashoba Regional High School provides comprehensive administrative, clerical, and student-facing support in a fast-paced, high-volume high school guidance office. This role requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities while supporting counselors, students, families, faculty, and external partners. The Guidance Secretary serves as the confidential first point of contact for the guidance suite, managing a high volume of inquiries and maintaining complex calendars. This position also involves processing financial transactions, communicating with various stakeholders, and supporting confidential and large-scale administrative tasks related to student services and academic programs.

Requirements

Associates Degree or certificate program with three to five years professional office experience required.
Must have thorough knowledge of office practices and procedures.
Excellent computer skills with the ability to learn new technology quickly.
Must have excellent communication and interpersonal skills both verbally and in writing.
Must be able to work independently, have excellent organizational skills.
Must be able to assist in the protection of students and school property.

Responsibilities

Serves as the confidential first point of contact for the guidance suite, managing a high volume of in-person, telephone, and electronic inquiries with sound judgment and a welcoming presence.
Maintains complex calendars for counselors and the Guidance Director; coordinates meetings, appointments, student passes, and guidance-related events.
Supports the preparation and logistics of office and school activities from registration through graduation.
Processes purchase orders, reimbursements, and hourly/non-contract payments.
Monitors departmental and testing budgets and revolving accounts; and provides financial data as requested.
Communicates effectively with students, parents, faculty, staff, community members, employers, scholarship donors, and other external partners.
Supports large-scale and confidential work including National Merit Scholarship materials, PSAT and AP registration, college application submission, scholarship program, and Awards Night coordination.
Responds appropriately to student concerns, urgent situations, and changing priorities maintaining a positive and professional presence.
Adept at using a variety of electronic tools such as Google suite, PowerSchool, SchoolLinks, Total Registration, and other related systems, and willing to use new technology as it emerges.
Able to work the school year plus 10 summer days.