Guest Services Supervisor

Hotel Equities Group, LLC•Encinitas, CA

13d•Onsite

About The Position

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Guest Service Supervisor. This role's primary purpose is to respond in a professional and courteous manner to arriving, departing, and in-house guests by providing accurate and timely information and services. The supervisor will handle telephone and in-person inquiries regarding reservations, hotel information, and guest concerns, ensuring guests feel reassured they have made the right choice to stay with the hotel. The position involves supervising front desk operations to maintain an optimal level of service and hospitality, training and directing front desk team members, resolving customer issues efficiently, and performing various guest service tasks.

Requirements

High School diploma /Secondary qualification or equivalent.
Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.
Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Must possess basic computational ability.
Must possess basic computer skills.
Extensive knowledge of the hotel, its services and facilities; General knowledge of the city where hotel is located and its attractions.
Must be able to stand and exert well-paced mobility for up to 4 hours in length. Length of time of these tasks may vary from day to day and task to task.
Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
Must be able to lift up to 15 lbs occasionally.
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
Ability to spend extended lengths of time viewing a computer screen.
Requires manual dexterity to use and operate all necessary equipment.
Must have finger dexterity to be able to operate office equipment.

Nice To Haves

Being passionate about people and service.
Strong communication skills are essential when interacting with guests and employees.
Reading and writing abilities are used often when completing paperwork, logging issues/complaints/requests/ information updates, etc.
Basic math skills are used frequently when handling cash or credit.
Problem-solving, reasoning, motivating, and training abilities are often used.
Have the ability to work a flexible schedule including nights, weekends and/or holidays.

Responsibilities

Supervise the operations of the front desk to ensure an optimal level of service and hospitality is provided to the guests.
Train, direct the work of, resolve issues/problems and coach and counsel the front desk team members to ensure a quality operation.
Resolve customer issues, complaints, problems in a quick, efficient manner to maintain a high level of customer satisfaction and quality service.
Greet and welcome guests upon arrival. Register guests into the computer, verifying reservation, address, and credit information.
Promote “preferred” guest program and provide recognition and benefits to all current members.
Accept payment for guests’ accounts both at the time of registration and at checkout. Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests.
Issue key to and control entrance of safety deposit boxes. Post miscellaneous charges as requested.
Promptly respond to and resolve guest complaints.
Answer telephone promptly and properly being polite, courteous, and friendly.
Be friendly, thorough, accurate and efficient in taking reservations.
Be friendly, thorough, accurate and efficient in performing Check-ins.
Be friendly, thorough, accurate and efficient in performing Check-outs.
Operate or assist with shuttle or transportation Service in a timely and courteous manner (If applicable).
Assist guests with luggage upon their arrival to and departure from the hotel.
Use the guests’ names.
Be knowledgeable and helpful about the local area, the hotel and hotel services.
Handle messages, wake-up calls, mail, and faxes properly.
Assist guests’ with laundry/dry cleaning needs.
Know of incoming VIPs.
Follow all applicable Company Standard Operating Procedures.
Perform other assignments as directed by the General Manger.
Be an enthusiastic, helpful and positive member of the team.
Be professional, responsible and mature in conduct and behavior.
Be understanding of, encouraging to and friendly with all co-workers.
Be self-motivated and use time wisely.
Maintain open line of communications with each department.
Communicate pertinent information.
Respond positively to new ideas.
Openly accept critical/developmental feedback.
Maintain effective communication through the use of meetings, log books and bulletins.
Be available to help other departments in emergency situations.
Adhere to all work rules, procedures and policies established by the company including, but not limited to those contained in the associate handbook.
Properly handle and account for keys.
Be knowledgeable of policies regarding emergency procedures and security concerns.
Aggressively seek and react to opportunities to sell rooms, including re-rents, and last rooms available.
Have complete knowledge of hotel rooms, function space, restaurant (if applicable), other outlets, and services; have in depth knowledge of and regularly re-stock and sell pantry items.
Increases revenues by offering customers upgraded rooms and promoting hotel amenities and outlets.
Have full understanding of franchise honors program.
Ensure all customers establish credit upon check-in. Improves timeliness of cash flow by adhering to all established credit and inventory control procedures.
Verifies all information on reservations check-in; name, address, method of payment, etc.
Retrieves proper name and address verification and proper approval codes for cash and credit card paying customers.
Identifies and records special billing instructions and notifies accounting.
Completes shift closing accurately by getting appropriate approval signatures and authorization codes.
Adheres to hotel policies regarding the use of cash banks.
Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shift.
Report potential sales contacts to the sales department protection of guests’ room numbers.