Guest Services Manager- Beach Properties of Hilton Head

Towne Family of Companies•Hilton Head Island, SC

5d•Onsite

About The Position

Beach Properties of Hilton Head is seeking a Guest Services Manager to serve as the primary contact for owners and guests, ensuring clear communication and swift issue resolution. This role involves collaborating with operations teams, leading the Guest Service Coordinator team, and addressing owner/guest concerns. The manager will also focus on operational excellence by developing procedures, supporting team scheduling, managing guest tickets, and tracking guest feedback. A key aspect of the role is enhancing the guest experience through proactive service and community engagement, while also providing strong team leadership and support.

Requirements

Ability to work a flexible schedule, including weekends and holidays, to meet the needs of owners, guests, and operations.
Minimum of 3-5 years in property management, customer service, or a related field, with a preference for experience in vacation rentals.
Strong verbal and written communication skills to effectively manage relationships and issues.
Strong time management and task organization abilities.
Proactive in identifying issues and implementing solutions.
Experience with property management software, CRM tools, and the Microsoft Office Suite.
Ability to build relationships and demonstrate empathy in guest and owner interactions.

Nice To Haves

Proficiency with technology, including MS Office and property management software.
Strong interpersonal relations and communication skills.
Ability to stay organized and manage time effectively in a dynamic environment.
Self-motivated and adaptable to challenges and changes in responsibilities.
Ability to thrive in a fast-paced environment and remain dependable, flexible, and accountable.
Familiarity with the vacation rental industry, particularly in the Hilton Head Island area.

Responsibilities

Serve as the primary contact for owners and guests, ensuring clear communication and swift issue resolution.
Collaborate cross-functionally with operations teams such as housekeeping and maintenance to address issues quickly.
Lead and manage the Guest Service Coordinator team, ensuring high levels of service for both owners and guests.
Address and resolve owner/guest concerns or requests promptly and effectively.
Provide training and leadership to enhance the team’s skills and customer service capabilities.
Develop and maintain consistent operating procedures to ensure smooth day-to-day operations.
Work with other departments to ensure efficient scheduling and resource allocation to meet owner/guest needs.
Support team scheduling, ensuring flexibility to meet coverage requirements, especially on weekends and holidays.
Ensure that all phone calls are answered in a timely manner.
Manage guest tickets in Breezeway to ensure that tickets are closed in a timely manner.
Send out weekly mid-stay checks via text/email through Breezeway and respond to feedback accordingly.
Track patterns and develop statistical reports regarding guest issues and experiences, both positive and negative.
Help to identify process problems and deficient areas at the properties and suggest solutions.
Review any open maintenance tickets with the maintenance manager daily.
Focus on improving guest satisfaction scores through proactive service delivery.
Represent Beach Properties positively in community events, acting as a professional ambassador.
Adapt to changing priorities and take on additional responsibilities as needed to meet business demands.
Continuously improve guest experiences through feedback and analysis.
Motivate and support staff in creating a positive work environment.
Provide guidance and training to ensure high standards of customer service.
Work closely with the team to ensure flexibility in meeting operational needs.