Group Sales Coordinator

Legacy Ventures•Tucker, GA

2d•Onsite

About The Position

The Sales Coordinator supports the sales team in attaining the monthly as well as annual targets and operates with management and clients to determine business requirements. A Sales Coordinator is instrumental in assuring focused and productive communication with the new and existing clients, external distributors, representatives and agents as well as internal team members. Additionally, the Sales Coordinator is responsible for the different kinds of administrative functions essential for everyday operation of the system and fulfillment of the company offers.

Requirements

Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
Must have exceptional customer service skills
Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
Ability to work well in a team environment
Must have a self-starting personality with an even disposition to effectively communicate with guests and staff.
Possess excellent written, verbal, and organizational skills.
Computer literacy and financial management a must.
College degree preferred.
High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other associates of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Input group contracts, recaps, room lists, and reservations as they are received from the sales department.
Process Commissions/Rebates/Brand Rewards.
Manage sales marketing materials required for packaging, advertising, and promotion of company products and/or services (e.g., sales kits, trade-show supplies, VIP amenities, site inspections, etc.).
Support sales team when traveling by communicating with them on an "as needed basis" and assist in managing logistics of business needs.
Assist with special reservations to include V.I.P. reservations and packages.
Support and communicate with Reservations regarding room requests.
Ensure that all group reservations, rates and routing, and resumes are properly detailed and set up prior to the group arrival.
Attend Resume Meetings.
Conduct Site visits, guest room tours, property tours, special guest requests, Create files, handling of mail, faxes, etc.
Maintain a professional appearance at all times and to conduct personal behavior in a mature professional manner when representing the hotel or company.
Reserve and block small room’s only groups.
Coordinate with various departments the activities related to booked business.
Assist with the coordination and planning of special client events.
Must be able to meet work schedule and attendance standards.
Perform other duties as assigned.
Comply with attendance rules and be available to work on a regular basis.
Provides for a safe work environment by following all safety and security procedures and rules.
Perform any other job related duties as assigned.