Group Executive Assistant (Audio Technology)
About The Position
This is an outstanding opportunity for an experienced administrative professional who is eager to learn and contribute wherever needed. The role combines strong organizational and process skills with creativity and resourcefulness in solving problems for the aligned leader and teams. We are seeking a highly motivated self-starter with sound judgment, warmth, and discretion in handling confidential and sensitive information. You will manage complex priorities across remote and local teams, deliver seamless logistics for leadership, support customer-facing meetings and trade-shows, and continuously improve workflows.
Requirements
- 5+ years experience directly supporting VP or SVP level leadership in a fast-moving, complex organization.
- Demonstrated success managing complex calendars, domestic and international travel, executive expenses, and multi-stakeholder event logistics.
- Excellent written and verbal communication, including the ability to prepare clear agendas, meeting materials, briefings, and follow-up communications.
- Strong proficiency in Microsoft 365, including Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
- Comfort using AI-enabled productivity tools and automation responsibly to improve workflow quality, speed, and consistency.
- Ability to work effectively from the Framingham office and with teams across locations and time zones
Nice To Haves
- Experience planning leadership offsites, customer visits, and major external events or trade shows is preferred.
Responsibilities
- Own and optimize complex executive calendars, ensuring leaders' time reflects their highest priorities.
- Manage domestic and international travel, itineraries, changes, and expense reporting for senior leaders.
- Anticipate needs, resolve conflicts, and remove friction before it affects leaders or their teams.
- Handle confidential and sensitive information with discretion and sound judgment.
- Coordinate leadership-team cadence, including staff meetings, reviews, planning sessions, and offsites.
- Prepare leaders for upcoming meetings by coordinating agendas, inputs, materials, and logistics.
- Track actions, decisions, and follow-through so commitments remain visible and the team can move with pace and accountability.
- Partner closely with Operations and Executive Assistant colleagues to keep communication, handoffs, and planning connected across the organization.
- Plan and execute leadership offsites, team events, and customer visits from initial plan through on-site delivery.
- Lead travel and logistics for major trade shows and industry events, including meeting-room booking, room planning, travel coordination, schedules, materials, and demo support.
- Coordinate internal and external stakeholders to create prepared, professional experiences for leaders, customers, partners, and teams.
- Identify practical opportunities to reduce friction and make planning, communication, and follow-through easier, faster, and more reliable.
- Bring structure without creating unnecessary process.
- Focus on solutions that reduce friction and help the business move forward.
- Provide the highest level of customer service; acting as liaison between the administrative team, executives, and customers to ensure seamless communication and proper follow through
Benefits
- comprehensive health and welfare benefits
- a 401(k) plan
- exclusive perks designed to support your wellbeing
- a generous employee discount
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
