Graphic Production Manager Shoptalk

Hyve Group Ltd•Miami, FL

7d•Hybrid

About The Position

Shoptalk is seeking a Graphic Production Manager to support the design department’s projects, deadlines, and file fulfillment, while creating and outputting graphics as needed. Shoptalk produces four retail and commerce events annually in Las Vegas, Nashville, and Barcelona. This role connects internal design, operations, and marketing by managing the design team’s project pipeline in Monday.com, converting approved templates into production and signage files, and ensuring assets are delivered. The role supports accurate production of graphic files so senior creatives can focus on design systems, strategies, and brand experiences. It reports to the Global VP-Marketing, with a dotted line to the SVP-Operations, and works with the global creative, marketing, and operations teams, as well as print partners and fabricators. The position requires working from the Miami office three days per week, Tuesday through Thursday.

Requirements

Experience in graphic design, design production, or design coordination.
Experience turning templates into graphic file sets consistently and accurately.
Hands-on experience managing projects in Monday.com or a similar tool such as Asana or Trello.
Working knowledge of print production, including specifications, proofs, and large-format output.
Ability to work across creative, operations, and marketing teams and meet a creative director's standards.
Ability to work from the Miami office three days per week, Tuesday through Thursday.
Strong Adobe Creative Cloud skills, especially Illustrator, InDesign, and Photoshop, including print and digital export settings.
Comfort with InDesign data merge, Illustrator variables, actions, or other batch workflows for high-volume output.
Comfort using Claude, ChatGPT, Runway, and other AI systems.
Fluency in Monday.com, including boards, timelines, automations, and dashboards.
Figma skills for design handoff and collaboration.
Knowledge of color management, file preparation, and typography for print, digital, and environmental scale.

Nice To Haves

Experience in events, at an agency, or on an in-house marketing team.
Familiarity with 3D or spatial tools such as SketchUp.

Responsibilities

Track projects, deadlines, and deliverables in Monday.com from intake through approval and delivery.
Manage the graphic fulfillment schedule based on launch dates, vendor lead times, and load-in, with direction from the Global Creative Director.
Support project schedule boards, timelines, automations, and related dashboards.
Run weekly status check-ins with the Global Creative Director.
Use approved templates to create and output graphic and signage files across print, digital, social, and on-site formats.
Create or support assets such as speaker cards, sponsor signage, wayfinding, social assets, and email assets.
Manage file specifications, naming conventions, version control, and the asset archive under the direction of the Global Creative Director and team.
Deliver print-ready files and/or create and manage proofs for the creative team as needed.
Work within the creative team's existing data merges, batch tools, and AI tools.
Traffic inbound requests from Shoptalk teams and triage and prioritize workload with creative team leadership.
Support asset fulfillment against deadlines and budget targets.
Work with creative, operations, and design leaders to build and refine intake forms, request templates, and workflows.
Support collaboration between design, operations, and marketing teams.
Keep operations updated on asset status relative to show schedules and vendor lead times.
Partner with marketing on campaign, email, social, and sponsor deliverables to ensure creative is delivered on time and on brand.
Provide regular updates on shipped and in-progress work.
Act as a day-to-day liaison between internal teams and external graphics partners as needed.
Support and connect the design production calendar with marketing, operations, and the global creative team.