Graphic Design Assistant

Shambhala Music Festival•Nelson, BC

29d•Onsite

About The Position

This full-time, temporary position runs from May 11 to July 31 2026, and will work primarily at our head office on Baker Street in beautiful Nelson, BC. The Graphic Design Assistant plays a central role within the Marketing team, balancing design execution with production coordination. This position oversees the intake, organization, and flow of graphic requests while also contributing to the creation of visual assets. Working closely with the Graphic Designer and cross-functional teams, this role ensures that projects move efficiently from concept through to print, bringing the festival’s visual identity to life across signage, decor, and wayfinding systems.

Requirements

Proficiency in the Adobe Creative Suite.
Degree, coursework, or experience in Graphic Design, Visual Arts, Administration, or a related field.
Experience in production coordination, project management, or operations (creative industry an asset).
Familiarity with print production processes and file preparation is an asset.
Strong organizational and time management skills.
Valid driver’s license and reliable transportation are considered assets.
Interest in both design execution and operational coordination.
Creative problem-solving with attention to detail.
Clear and confident communication skills.
Ability to balance administrative responsibilities with creative work.
Ability to work independently and as part of a collaborative team.
Adaptability in a dynamic festival environment.
Familiarity with festival culture and audience preferences is an asset.
Ability to work in a culturally diverse work space without personal judgments or bias.
Reflect the Shambhala spirit through kindness, inclusivity, and a welcoming approach!

Nice To Haves

Experience in production coordination, project management, or operations (creative industry an asset).
Familiarity with print production processes and file preparation is an asset.
Valid driver’s license and reliable transportation are considered assets.
Familiarity with festival culture and audience preferences is an asset.

Responsibilities

Create and adapt visual assets for signage, decor, and printed assets.
Prepare and preflight files for print, ensuring accuracy, proper formatting, and production readiness.
Coordinate signage production timelines, tracking deliverables from concept through to installation.
Liaise with multiple departments to manage print production, materials, proofs, and deadlines.
Manage and prioritize workload to support the Graphic Designer and production team.
Maintain and organize digital assets, file structures, and naming conventions.
Support print and fabrication processes including mounting, trimming, and assembly, as needed.