Grants Specialist

Prairie Island Indian Community•Welch Township, MN

1d•Onsite

About The Position

The Grants Specialist is a member of the Grants and Contracts Department responsible for researching funding opportunities, writing competitive proposals, managing assigned grants, and providing departmental support to ensure timely, compliant execution of grant-funded programs.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, English, or a related field; OR a minimum of three (3) years of professional grant management experience in lieu of a degree.
Demonstrated experience in grant writing, grant administration, or related professional grant management.
Proficiency with Microsoft Office (Word, Excel, Outlook) and experience producing budgets, spreadsheets, reports, and correspondence.
Strong verbal and written communication, organization, and attention to detail.

Nice To Haves

Proven experience in writing award winning proposals.
Tribal government grant management or grant writing experience.
Grant management certification from a recognized professional association (e.g. CGMS from NGMA).

Responsibilities

Conduct comprehensive grant research to identify federal, state, private, and foundation funding opportunities aligned with organizational priorities.
Draft, edit, and submit clear, persuasive grant proposals, budgets, and required application materials.
Oversee assigned grants from award through closeout; maintain detailed knowledge of terms, budgets, deliverables, and timelines.
Prepare and submit programmatic and financial grant reports in accordance with contract/grantor requirements and deadlines.
Maintain organized, up-to-date grant files and records in shared repositories and the Grants Department’s tracking system.
Coordinate processing of grant documents (awards, modifications, amendments, extensions, closeouts) with Program Managers, Department Directors, Tribal Administrator, and Tribal Legal Department.
Obtain formal approval from Tribal leadership before initiating or pursuing new grant opportunities to ensure alignment with strategic priorities.
Monitor and respond promptly to grant-related correspondence and communications with grantors and stakeholders.
Collaborate with PIIC staff (as applicable) and program teams to ensure deliverables, compliance, and reporting requirements are met.
Provide Program Directors and relevant leadership with regular financial updates, grant status reports, and budget reconciliations.
Coordinate and support grant-related site visits, desk reviews, and audits; prepare documentation and ensure compliance.
Develop and maintain proficiency in grants management software and databases; ensure accurate data entry and tracking.
Assist the Grants Department Manager with special projects and other duties as assigned.