Grants Specialist
Donald Danforth Plant Science Center•Saint Louis, MO
•Onsite
About The Position
The Donald Danforth Plant Science Center is hiring an experienced full-time Grant Specialist. This position works at the nexus of science and finance at the Center by providing pre-award and post-award grant support to several scientific Principal Investigators (PIs). It is vital to the success of the Center’s scientific community. The Grant Specialist role is a service-oriented position that requires the ability to multi-task, meet deadlines, and juggle competing priorities while maintaining positive and collaborative relationships. The successful candidate will build a partnership with their PIs to manage a financial portfolio made up of multiple projects from a variety of funding sources.
Requirements
- Pre- and post-award grants management/research administration experience with exposure to various federal agencies (NSF, DOE, USDA, NIH)
- Demonstrated budgeting, financial, analytical, critical thinking, project management, and problem-solving skills.
- The ability to meet deadlines and build positive relationships with internal and external collaborators
- Experience with grant management lifecycle, grant submissions, grant budgeting, writing budget justifications, and project financial management (tracking performance to budget, identifying necessary adjustments, etc.)
- Solid proficiency in Excel (understanding/creating complex formulas, VLOOKUP, pivot tables, utilizing complex workbooks, etc.).
- Proficiency with Word, Outlook, and PowerPoint
- Ability to organize, multitask, manage time efficiently, prioritize responsibilities appropriately, be proactive, and work both independently and collaboratively while demonstrating professionalism and respect.
- Strict attention to detail.
- Knowledge of the Uniform Guidance for Federal Awards, especially cost allowability is preferred.
- Ability to manage multiple priorities while maintaining collaborative and professional relationships.
- Possess a service-oriented mindset, be eager to share knowledge, and be willing to identify and lead process improvement initiatives.
- Actively contributes to a positive work environment.
Nice To Haves
- Experience with Research.gov, Grants.gov, and InfoEd is desirable.
Responsibilities
- Review grant RFPs/FOAs and create checklists for proposal submission
- Communicate internal proposal deadlines to the proposal team, including subaward organizations, and manage the proposal process to ensure deadlines are met
- Update personnel documents (Biographical Sketch, Current & Pending Other Support, Collaborators & Affiliations) and review with the PI
- Provide appropriate proposal document templates to the PI and assist with updating them to meet solicitation requirements
- Review proposal documents against formatting and content requirements and coordinate updates with the PI
- Work with the PI to create the proposal budget and write the budget justification; ensure the budget meets solicitation requirements
- Input proposal record into InfoEd for internal review by Finance and scientific leadership
- Communicate with internal and external co-PIs throughout the proposal process to ensure subaward documents are obtained for both internal review and proposal submission
- Track funding sources (grants, subawards, start-up, industry) and assist PI or Core Facility Director with managing their portfolio by creating monthly budget and projection reports; provide guidance during decision-making
- Process invoices for payment, including subaward invoices
- Review subaward agreements and track subaward expenditures/reporting; work with appropriate subaward contact to resolve issues
- Identify, prepare, and submit expenditures requiring cost transfer, budget adjustments, and salary allocation changes
- Assist the PI with annual/progress reports
- Perform project close-out activities in concert with Finance
- Assist with capital equipment orders by coordinating with Finance, ensuring necessary internal codes are created, equipment ordered, and Finance is notified to begin capitalization
- Communicate and coordinate with the Finance Department on items/issues that arise during project execution to ensure internal policies and federal/sponsor guidelines are met
- Suggest process improvements with management and share with the team
- Support systems implementations by participating in requirements gathering meetings and performing testing
- Perform other duties as assigned by supervisor
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
