Grants Specialist-Variable

City of Arvada•Arvada, CO

8d•$25 - $35

About The Position

The Grants Specialist researches, develops, coordinates, and administers grants that support City programs, services, and initiatives. The position identifies funding opportunities; assists with grant applications and submissions; monitors grant awards, budgets, reporting requirements, and compliance; and provides grant-related information and support to City departments and external partners. This is a part-time, variable-hour position working 20 hours per week. The role researches potential funding from federal, state, local, foundation, corporate, and other sources; assists City departments in assessing opportunities and eligibility; and maintains relationships with funding agencies and community partners. It tracks awards, expenditures, deadlines, documentation, and reporting requirements, and helps ensure grant compliance. The position also provides technical assistance, maintains information in the City’s grants management system, prepares reports and summaries, supports grant closeout, and coordinates grant-funded work with departments and external organizations. The position requires a bachelor’s degree in Public Administration, Finance, or a related field, although an equivalent combination of education and experience may be considered. A valid Colorado driver’s license and acceptable driving record are required. Candidates must pass a criminal background check and, if required by the position, a driving record check. The work is primarily sedentary and performed in a general office environment with routine office noise and equipment.

Requirements

Bachelor’s degree in Public Administration, Finance, or a related field; an equivalent combination of education and experience may be considered.
Three years of professional experience in grant writing, grant administration, fundraising, program administration, project coordination, or a related field.
Valid Colorado driver’s license and acceptable driving record.
Must pass a criminal background check and a driving record check if required by the position.
Knowledge of grant research, administration, compliance, funding sources and requirements, budgeting, financial tracking, reporting, and documentation.
Knowledge of basic project management principles and practices.
Ability to research and evaluate funding opportunities and organize multiple projects, deadlines, requirements, and priorities.
Skill in using word processing, spreadsheet, presentation, database, and other business software.
Ability to analyze and organize financial, programmatic, and grant-related information; communicate effectively verbally and in writing; work independently; exercise sound judgment; meet deadlines; maintain accurate records; and establish effective working relationships with City employees and external stakeholders.

Nice To Haves

Experience in public-sector and/or nonprofit organizations.
Experience with federal or state grants and associated compliance and reporting requirements.
Experience using grants management software or similar databases.

Responsibilities

Research and identify grant funding opportunities aligned with City programs, services, and initiatives.
Help City departments evaluate funding opportunities, eligibility, requirements, deadlines, and alignment with City priorities.
Establish and maintain professional relationships with granting agencies, foundations, nonprofit organizations, and other funding partners.
Monitor grant awards for compliance with agreements, funding requirements, budgets, reporting schedules, and applicable regulations.
Prepare and coordinate narrative, performance, financial, and other required grant reports.
Track awards, expenditures, deadlines, reporting requirements, and other grant information, maintaining accurate records and documentation.
Provide technical assistance and answer City departments’ questions about grant opportunities, applications, administration, reporting, and compliance.
Maintain grant records in the City’s grants management system and assist with system administration, troubleshooting, and software-vendor coordination.
Prepare routine reports, spreadsheets, summaries, and other grant-related information.
Assist with grant closeout, including final reporting, financial reconciliation, documentation, and resolution of outstanding requirements.
Coordinate grant-funded projects and initiatives involving City departments, nonprofit organizations, government agencies, and community partners.
Represent the City professionally in grant-related meetings, training, events, and other activities.
Perform other duties as assigned.