Grants Software Analyst (Analyst IV) - Denver

State of Colorado•Denver, CO

2d•Hybrid

About The Position

This position serves as Staff Authority and CDOT-wide lead for Grants Management Software. The Grants Software Analyst is responsible for strategic implementation, testing, configuration, integration, and continuous support and improvement of a centralized grants management platform, as well as decommissioning of legacy systems. This position leads the end-to-end lifecycle of CDOT’s Grants Management Software (GMS) and acts as the primary subject matter expert, providing strategic guidance, training, and QA/QC oversight to internal teams, regional offices, and external enterprises. The Analyst develops and implements policies and procedures and specifications related to the GMS and Project Management System and develops guidance to ensure uniform application of policies and procedures.

Requirements

At least seven (7) years of experience in Computer Science, Information Technology, Information Systems, Software Engineering, Computer Engineering, Business Administration, Public Administration or another area closely related to the major job duties which included at least three (3) three years of professional experience integrating business needs and processes with software functionality or experience with software configuration and release management.
A combination of relevant education and experience equal to at least seven (7) years.
Education from an accredited college or university in Computer Science, Information Technology, Information Systems, Software Engineering, Computer Engineering, Business Administration, Public Administration or another field of study related to the duties of this position will be considered.
Experience integrating business needs and processes with software functionality or experience with software configuration and release management will be considered.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Experience implementing, testing, configuring and integrating enterprise software
Knowledge and experience ensuring that software aligns with business processes
Strong data analysis skills
Experience with grant management software
Leadership skills and experience
Exceptional communication skills and the ability to explain and present complex, technical information simply and concisely in oral, written, and graphic forms
Experience independently creating processes and procedures
Strong cross-functional collaboration skills
Experience developing and delivering training
Excellent long and short-term planning and organizational skills
Excellent customer service skills
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment
Ability to work in situations which may be politically sensitive
Effective interpersonal and relationship building skills
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Ability to negotiate mutually acceptable solutions and build consensus through give and take
Ability to work in a highly collaborative team environment across CDOT
Effective time management skills
Excellent reasoning, investigative, analytical, strategic thinking and problem solving skills and ability
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Excellent oral and written communication skills including presentation and facilitation skills and experience
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Responsibilities

Responsible for strategic implementation, configuration, integration, management, and continuous support and improvement of a centralized grants management platform.
Ensures the Grant Management Software (GMS) aligns with CDOT’s grantmaking business processes, compliance requirements, and operational goals across multiple divisions and stakeholders.
Acts as the operational architect of CDOT’s grantmaking system, responsible for translating fragmented processes into a standardized, data-driven enterprise platform and ensuring it works and sees widespread adoption in practice.
Develops a long-term strategic plan for the GMS, overseeing its multi-phased approach to achieving a single, functional, efficient, and maintainable platform.
Evaluates systems on an ongoing basis and recommends needed updates/changes to the GMS based on changes to business needs, software efficiencies, etc.
Prioritizes projects within the grants software implementation project, securing necessary approvals for process changes, and collaborating with subject matter experts to gather input on GMS requirements.
Oversees and acts as the primary contact for consultants supporting GMS implementation, support, and updates.
Translates grant compliance and administration requirements into functional software workflows.
Creates customizable fields, updating form layouts, and configures filters in Fluxx.
Builds or adjusts automated workflows, such as field validations, conditional routing, and approval paths.
Manages the collaborative grantee portal, including portal design and structuring the external dashboard.
Coordinates User Acceptance Testing, including test scripts to make sure system updates, patches, or data integrations are working correctly before they go live.
Shares insights from subject matter experts to develop, connect, and maintain integrations with various software systems like SAP, OnBase, and others, ensuring an efficient and grants management tool.
Works to transition and decommission legacy software.
Develops/integrates mechanisms for enterprise-wide visibility into grant status, risks, timelines, and work with grants Budget Analyst for financial visibility.
Recommends allocation of resources.
Provides input into/advises on policies and develops and implement procedures and specifications related to the GMS.
Actively provides input and suggestions to revise, update, and distribute written documentation to include procedure manuals, checklists, memos, policies, and manuals to ensure effective and efficient grant administration and to incorporate necessary information/requirements related to the GMS.
Designs and delivers comprehensive training and technical assistance to ensure effective adoption and consistent use of the GMS across internal and external stakeholders.
Develops guidance for uses and system-enabled controls to ensure uniform application of policies and procedures.
Other duties as assigned.