Grants Project Manager

Legal Aid Chicago • Chicago, IL

4d • Onsite

About The Position

The Grants Project Manager ensures that grants are properly monitored and managed and that grant deliverables are completed successfully, on time, and within budget. Beyond the existing portfolio of known entities, this position will contribute to prospect research to help identify potential, new funders and contribute to building those relationships. The position will manage assigned grants, prepare progress reports, ensure compliance with grant regulations, manage grant databases, engage with funders, and educate and oversee staff on grant compliance issues.
The Grants Project Manager will report to the Director of Foundation and Government Grants and work closely with External Relations program staff, the Chief Advancement Officer, Chief Financial Officer, and other Practice Group Directors.

Requirements

• Bachelor’s degree
• 3+ years of experience with non-profit and/or grants management preferred
• Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis
• Demonstrated success in building relationships and working collaboratively to build or strengthen programming. Ability to bring diverse parties together in pursuit of common goals
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, and good judgment, decision-making, and problem solving skills
• Excellent verbal and written communication skills
• Demonstrated ability to maintain high level of confidentiality
• Proficiency in Microsoft Word, Power BI, PowerPoint, Excel, and Outlook.
• Commitment to Legal Aid Chicago’s Mission

Nice To Haves

• Knowledge of Crystal Reports or other data visualization tools is a plus
• Working knowledge of relevant grant and nonprofit regulations and requirements to satisfactorily including the Code of Federal Regulations and OMB Uniform Guidance is a plus

Responsibilities

• Work closely with Chief Advancement Officer, Director of Foundation and Government Grants, and other leadership to set funding priorities and develop strategies
• Conduct prospect research to identify corporate, individual, and foundation partners
• Develop and maintain relationships with funders and program officers
• Support ongoing stewardship of existing funders, as assigned
• Interpret funding guidelines and analyze RFPs
• Draft grant narratives and supporting materials, ensuring alignment with program goals and funder priorities
• Prepare and submit proposals to secure new and renewed funding
• Provide writing and editing support to the External Relations team
• Working with program, finance, and external relations staff, prepare and submit funder reports, including data, financial, and narrative components
• Maintain accurate grant records, including data entry in funder portals and Raiser’s Edge
• Oversee compliance for grant-funded projects, including deliverables, timelines, and other requirements
• Coordinate and lead project meetings with internal staff and external partners
• Manage project adjustments (scope, staffing, budget) in compliance with funder partners
• Oversee partner agencies, contractors, and sub-grantees to ensure compliance, as applicable
• Direct project staff on assigned grants to ensure deliverables and outcomes are achieved
• Monitor and enforce project staff timekeeping to ensure accurate allocation to grant funding sources
• Support supervisors in evaluating staff performance on grant-funded projects
• Monitor grant budgets and ensure appropriate spending
• Assist with financial management and respond to funder inquiries
• Support staff allocation processes
• Ensure expenses are allowable and compliant with federal and private funder requirements
• Work closely with all members of the External Relations Team, to provide insights, research, and support on external events and projects
• Contribute to cross-departmental coordination on projects, reporting, and external engagement

Benefits

• Medical, dental, and vision insurance, effective the first day of employment
• 21 vacation days and 18 sick days accrued within the first year of employment
• 19 paid holidays, including four floating holidays
• Twelve weeks of Paid Parental Leave at 100% of the salary after six months of employment
• 401(a) retirement plan with an employer contribution after 3 months of employment
• $100,000 Basic Life and Accidental Death & Dismemberment insurance, at no cost
• Access to Employee Assistance Program resources, at no cost
• Monthly internet reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level