Grants Project Coordinator & Data Processing Specialist, Associate

LCG, Inc.•Rockville, MD

4d•Remote

About The Position

The Grants Project Coordinator & Data Processing Specialist, Associate provides advanced administrative, operational, and transaction processing support for federal grant review and application activities. This role is responsible for coordinating reviewer activities, managing project documentation and schedules, validating and processing grant application data, and supporting overall grant review operations. Working with greater independence and accountability than junior-level staff, the Associate supports day-to-day project execution, resolves moderately complex operational issues, ensures compliance with established procedures, and contributes to process improvement initiatives. The ideal candidate is detail-oriented, highly organized, analytical, and experienced working within structured, deadline-driven environments requiring accuracy and collaboration across multiple systems and stakeholders.

Requirements

Associate’s degree or equivalent combination of education and relevant experience required; Bachelor’s degree preferred.
Minimum of 2–4 years of experience in project coordination, grants administration, transaction processing, data management, customer support, or related operational roles.
Experience supporting federal grant review operations, grants processing, or government program administration preferred.
Experience working with scheduling, documentation management, quality assurance, or transaction processing activities in a deadline-driven environment.
Strong organizational, analytical, and time management skills.
Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.
Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
Ability to interpret and apply established procedures, SOPs, and quality control standards accurately.
Strong attention to detail and accuracy in data validation, recordkeeping, and documentation management.
Ability to identify, troubleshoot, and resolve routine operational and processing issues independently.
Strong problem-solving and critical-thinking capabilities.
Ability to work independently and collaboratively in a team-oriented environment.
Ability to maintain confidentiality and handle sensitive information professionally.
Adaptability and willingness to learn new systems, technologies, and evolving operational processes.

Nice To Haves

Familiarity with Drupal and RRM preferred

Responsibilities

Coordinate preparation and maintenance of program support materials, webpages, templates, and review documentation.
Manage and maintain review details within SharePoint, tracking spreadsheets, and internal systems to ensure accuracy and completeness.
Coordinate reviewer recruitment activities, including preparing and distributing reviewer invitations, tracking responses, and maintaining reviewer communications.
Monitor reviewer participation and panel assignments while identifying and resolving scheduling or tracking discrepancies.
Schedule and coordinate orientation sessions, panel meetings, and related virtual events using Zoom and other collaboration platforms.
Provide meeting facilitation support during panel discussions, including attendance tracking, technical coordination, and ARM support activities.
Support ARM review processes by validating score completion, ensuring documentation accuracy, and assisting with panel closeout activities.
Maintain organized electronic files, reports, audit records, and review documentation in accordance with established procedures and compliance requirements.
Collect, process, and organize grant applications submitted through Grants.gov and related federal grant systems.
Transfer, validate, and manage application materials within GrantSolutions, ARM, and other grant management platforms.
Perform detailed application reviews to verify completeness, accuracy, compliance, and adherence to program requirements.
Apply established quality assurance procedures, checklists, and validation protocols to ensure data integrity and processing accuracy.
Facilitate document transfers, uploads, and reconciliation activities between grants management systems.
Maintain and analyze processing logs, tracking reports, and operational data to identify inconsistencies or processing issues.
Investigate discrepancies, resolve routine processing issues independently, and escalate complex matters when appropriate.
Assist with generating operational reports, closeout documentation, and status updates for management and clients.
Prepare close-out letters, payment vouchers, reviewer surveys, incident reports, and related operational documentation.
Maintain and reconcile accounting, payment, and reviewer tracking records with a high level of accuracy.
Support reporting, quality assurance reviews, and documentation audits.
Ensure compliance with standard operating procedures (SOPs), quality standards, data handling requirements, and federal grant processing guidelines.
Safeguard confidential and sensitive grant, reviewer, and applicant information in accordance with organizational policies.
Participate in team meetings, training sessions, operational reviews, and continuous improvement initiatives.
Assist junior staff with process guidance, system navigation, and operational best practices as needed.
Identify opportunities to improve workflow efficiency, documentation management, and process consistency.