GRANTS & PROCUREMENT SPECIALIST

Arizona Department of Administration•Phoenix, AZ

4d•$43,900 - $70,000•Hybrid

About The Position

The Grants & Procurement Specialist manages the full lifecycle of grant administration for assigned programs, from application intake through closeout, including procurement activities and contract administration. The specialist is the primary point of contact for subrecipients during application, award, and operational phases, ensuring procurement and contracting comply with federal standards under 2 CFR Part 200, the Arizona State Procurement Code, and agency policies. The position reports to the Grants and Compliance Manager and is grant-funded; continued employment is contingent on funding availability. The role supports the Arizona Rural Health Transformation Program. It may offer remote work within Arizona, depending on departmental needs and continued achievement of performance measures. Remote work is a management option and may be discontinued at the agency’s discretion. All work must be performed within Arizona unless an exception is authorized in advance.

Requirements

Knowledge of grant administration principles and practices.
Knowledge of federal procurement standards under 2 CFR Part 200.
Understanding of the Arizona State Procurement Code and public procurement practices.
Contract drafting and negotiation skills.
Strong analytical skills for cost and price analysis.
Excellent organizational skills and ability to manage multiple priorities.
Attention to detail and accuracy.
Customer service orientation.
A minimum of 3 years of experience in grant administration, procurement, contract management, or a related field.

Nice To Haves

Experience with federal grant programs and federal procurement requirements under 2 CFR Part 200 is strongly preferred.
A bachelor’s degree in Public Administration, Business Administration, Supply Chain Management, or a related field.

Responsibilities

Coordinate competitive procurement processes, including RFPs, RFQs, and Invitations for Bid; draft solicitations with required federal contract provisions; coordinate evaluation committees and objective evaluation processes; review sole-source justifications and noncompetitive procurement requests; and conduct cost and price analyses.
Draft, review, and negotiate contracts, subcontracts, and intergovernmental agreements; ensure required federal provisions are included; coordinate legal and program reviews; process contract modifications, amendments, and renewals; and maintain complete procurement and contract files.
Receive and review grant applications for completeness, eligibility, and compliance; coordinate technical reviews, budget analysis, and scoring; prepare award notification packages; draft subrecipient agreements; and enter award information into grant management systems.
Process grant modification requests, including budget amendments, scope changes, and no-cost extensions; review compliance, prepare amendments, obtain approvals, and update grant records.
Track grant reporting deadlines; review subrecipient performance and financial reports; follow up on overdue reports and documentation; maintain compliance calendars; verify vendor eligibility through SAM.gov; maintain vendor files; monitor contract performance; and process contract closeouts and final payments.
Coordinate grant closeouts, ensure final reports and deliverables are received and accepted, reconcile final expenditures, coordinate de-obligation of unexpended funds, and archive files according to record-retention requirements.
Serve as the primary contact for assigned subrecipients on grant administration and procurement; respond to inquiries; provide procurement guidance and training to program staff; assist subrecipients with procurement questions and policy development; review procurement policies during monitoring; and support new grantee onboarding.
Perform other duties related to the position as assigned.