Grants & Procurement Specialist

Arizona Department of Administration • Phoenix, WA

2d • Hybrid

About The Position

The Grants & Procurement Specialist manages the full lifecycle of grant administration for assigned programs, from application intake through closeout, including procurement activities and contract administration. The specialist is the primary point of contact for subrecipients during application, award, and operational phases and ensures procurement and contracting comply with federal standards under 2 CFR Part 200, the Arizona State Procurement Code, and agency policies. The position reports to the Grants and Compliance Manager and is grant-funded, with continued employment contingent on funding availability.

The position is located at 1400 West Washington Street, Phoenix, Arizona. It may offer remote work within Arizona depending on agency business needs and continued achievement of performance measures. Remote work is a management option, not an employee entitlement, and may be ended by the agency. The role supports Arizona’s Rural Health Transformation Program, funded by CMS/HHS.

The role also provides guidance and training to program staff and subrecipients on compliant grant and procurement practices, supports grantee onboarding, and performs other related duties as assigned.

Requirements

• Knowledge of grant administration principles and practices.
• Knowledge of federal procurement standards under 2 CFR Part 200.
• Understanding of the Arizona State Procurement Code and public procurement practices.
• Contract drafting and negotiation skills.
• Strong analytical skills for cost and price analysis.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Customer service orientation.
• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• If driving or use of a vehicle is an essential function for conducting State business, the stated driver’s license requirements apply.

Nice To Haves

• Bachelor’s degree in Public Administration, Business Administration, Supply Chain Management, or a related field.
• At least 3 years of experience in grant administration, procurement, contract management, or a related field.
• Experience with federal grant programs and federal procurement requirements under 2 CFR Part 200 is strongly preferred.

Responsibilities

• Coordinate competitive procurement processes, including RFPs, RFQs, and invitations for bid.
• Draft solicitation documents with required federal contract provisions and coordinate objective evaluation committee processes.
• Review sole-source justifications and noncompetitive procurement requests, and conduct cost and price analyses.
• Draft, review, and negotiate contracts, subcontracts, and intergovernmental agreements; coordinate review with legal counsel and program staff.
• Process contract modifications, amendments, renewals, closeouts, and final payments, and maintain complete procurement and contract files.
• Receive and review grant applications for completeness, eligibility, and program compliance; coordinate technical reviews, budget analyses, and scoring or ranking.
• Prepare award notification packages and draft subrecipient agreements with required federal, state, and program-specific provisions.
• Enter award information into grant management systems and maintain accurate records.
• Review and process grant modification requests, prepare amendment documentation, obtain approvals, and update grant records and systems.
• Track reporting deadlines, review subrecipient performance and financial reports, and follow up on overdue reports and documentation requests.
• Maintain compliance calendars and verify vendor eligibility through SAM.gov debarment and suspension checks.
• Maintain vendor files with required documentation, monitor contract performance and deliverables, and process contract closeouts and final payments.
• Coordinate grant closeouts, confirm receipt and acceptance of final reports and deliverables, reconcile final expenditures, coordinate de-obligation of unspent funds, and archive files in accordance with retention requirements.
• Serve as the primary contact for assigned subrecipients on grant administration and procurement matters, responding to questions about grant status, requirements, and procedures.
• Provide procurement guidance and training to program staff, assist subrecipients with procurement questions and policy development, review subrecipient procurement policies during monitoring, and support new grantee onboarding.
• Perform other duties related to the position as assigned.

Benefits

• Sick leave
• Retirement plan through the Arizona State Retirement System (ASRS); enrollment eligibility becomes effective after 27 weeks of employment.
• Health and dental insurance
• Vacation and 10 paid holidays per year
• Life insurance and long-term disability insurance
• Optional short-term disability insurance
• Optional deferred compensation plans
• Optional supplemental life insurance
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level