Grants & Planning Specialists

City of Fulshear•Fulshear, TX

19h•Onsite

About The Position

Under the direction of the Planning Director, the Grants and Planning Specialist provides administrative, operational, and financial support to the Planning Department, including coordination of departmental activities, data tracking and reporting, and assistance with compliance-related functions. The role also supports budget development, financial tracking, and grant coordination efforts to advance City initiatives.

Requirements

Possession of a bachelor’s degree.
One (1) to three (3) years of relevant experience.
No supervisory experience is required.
An equivalent combination of education and experience may be considered.
Knowledge of municipal planning processes, including plats, development review, and public notice requirements
Knowledge of basic budgeting principles, financial tracking, and revenue sources such as impact fees and grants
Knowledge of grant research, application processes, and compliance requirements
Knowledge of records management and data tracking systems
Knowledge of standard office practices, procedures, and software (e.g., Microsoft Office, databases)
Strong analytical and data management skills, including the ability to track, reconcile, and report financial and operational data
Effective written and verbal communication skills, including preparing reports, public notices, and correspondence
Organizational and time management skills with the ability to manage multiple priorities and deadlines
Attention to detail and accuracy in recordkeeping, reporting, and financial tracking
Customer service and interpersonal skills for interacting with internal staff, external partners, and the public
Ability to interpret and apply policies, procedures, and regulatory requirements
Ability to analyze data and translate it into meaningful information for decision-making and forecasting
Ability to coordinate across departments, including Planning, Finance, and other City functions
Ability to research and identify grant opportunities and support application and compliance processes
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work independently while also contributing effectively as part of a team
Ability to adapt to changing priorities and support a fast-paced, growing organization
Valid Texas Driver License required
Must successfully pass a pre-employment Motor Vehicle Record (MVR) check, criminal background check, and credit check

Responsibilities

Tracks and reconciles planning-related revenues and expenditures (including impact fees, grants, and development fees)
Supports budget development and forecasting through data analysis, accurate recordkeeping, and coordination with Finance
Translates operational data and metrics into reports that support forecasting and decision-making
Assists in monitoring grant-funded projects and tracking both awarded and pipeline grant revenues
Researches and investigates grant opportunities that align with City priorities
Manages the Unit Safety Inspection Program, including scheduling, invoicing, and recordkeeping
Maintains and tracks records and logs related to plats, civil inspection fees, impact fees, and park fees
Collaborates with the Planning Director and Development & Customer Service Coordinator to compile and prepare agendas for P&Z and ZBA meetings
Submits public notice letters and ensures compliance with all public notification requirements
Assists the Building Inspections Division with scheduling and resolving inspection-related activities
Provides administrative support to the Health and Code Division
Serves as back-up support for customer service functions, as needed
Maintains regular and consistent attendance during assigned work hours.
This position is essential during natural or manmade disasters and catastrophic events. The role may require providing services or performing tasks that ensure public safety and the continuity of City operations, which could differ from the regular duties of the position.