Grants Manager

Zearn•New York, NY

1d•$80,000 - $100,000•Remote

About The Position

The Purpose of Zearn Zearn is the nonprofit educational organization whose mission is to inspire all kids to love learning math. Everything we do is driven by our belief that every kid is a math kid. Our top-rated learning platform is designed to catch kids up and move them forward in grade-level math. And it works. Large-scale efficacy research shows students who use Zearn make significant gains in math proficiency, including the students who start multiple grade levels behind. As a nonprofit, all of our work is driven by what is best for kids. At the same time, we operate as an intense and fast-moving technology company, inclusively solving hard problems that will impact current and future generations. The problems we solve require expertise in teaching, learning science, software development, design, video production, and countless other disciplines. As an organization that is always stretching to get to the next level of impact, every single person owns mission critical work. If you’re ready to join our Team of problem solvers, and own work that will drive us to achieve impact at scale, we are looking for you. Learn more about us at https://about.zearn.org/. The purpose of the Grants Manager at Zearn is to ensure our philanthropic funding against strategic investments are managed with absolute rigor, which includes effective communication back to the philanthropic organizations on how their support is enabling Zearn to achieve its organizational goals and pursue its mission to make all kids math kids. This role is critical to sustaining Zearn’s growth as we enter a new phase of scale focused on driving Zearn implementation and impact on math achievement. Reporting to the Director of Strategic Projects, you will be the primary engine for grant execution and the lead day to day contact for our program officers. You will manage grant commitments, optimize management processes, and craft compelling donor communications that clearly convey how philanthropic support helps all kids love and learn math.

Requirements

4-6+ years of experience in grant management or project management, with a heavy emphasis on reporting and execution (ideally in the nonprofit or edtech sector).
Prior experience as a grantee with a focus on managing report-outs to funders, rather than experience coming solely from the grant-making or foundation side.
Exceptional writing and stakeholder management skills, with the ability to synthesize technical information into clear narratives for program officers or clients.
Demonstrated experience coordinating complex, multi-stakeholder projects with many moving parts and cross-functional inputs.
Technical proficiency in data analysis, basic financial tracking (budgets/spend), and the use of AI tools to accelerate coordination and writing.
Bachelor’s Degree in a related field.
Familiarity with compliance structures of large national philanthropic foundations.

Nice To Haves

Reporting Powerhouse: You have a specific expertise in grantee report outs and a passion for translating technical work into funder narratives.
Dots Connector: You have the intellectual curiosity to understand the "why" behind the work and can see how a product update relates to a long term grant goal.
Execution Rigor: You thrive on hitting milestones and ensuring no detail is missed in a fast moving environment.
Relationship Owner: You are comfortable being the face of an organization to external partners, managing communications with professional maturity and proactivity.
Operational Empathy: You know how to get what you need from busy cross functional teams by being organized, clear, and helpful.
Evidence Based Storyteller: You are comfortable with data and use it to build trust with funders.

Responsibilities

Manage funder relationships and proactive reporting for strategic grants ensuring Zearn is viewed as a highly organized and trusted partner by our program officers.
Act as the primary point of contact for program officers, managing day to day communications and responding to inquiries with professional maturity.
Own the reporting lifecycle for a small number of high dollar, multi-year grants, ensuring every deliverable is submitted with high-quality and ahead of schedule.
Lead the writing for bimonthly, quarterly, and annual funder reports, translating complex product and implementation data into clear narratives.
Anticipate funder questions before they are asked, preparing the Director of Strategic Projects, CEO, and executive leadership team with the data and talking points needed for high-stakes check-ins.
Maintain visibility into Zearn's current and prospective strategic grants, helping forecast upcoming reporting, proposal, and funding milestones to support long-term planning and strategic decision-making.
Manage the grant application process for new strategic opportunities, coordinating inputs from cross-functional teams to ensure all submissions reflect Zearn’s collective impact.
Operationalize cross functional project management across the grant lifecycle to provide internal teams with the clarity and lead time they need to meet every commitment.
Drive transparency and accountability across the grant lifecycle by tracking commitments, identifying risks early, and ensuring internal teams have the lead time necessary to resolve blockers.
Establish and manage scalable operating infrastructure to streamline grant coordination and maintain high standards of execution across the organization.
Collaborate with Finance to ensure grant spending and budgets are tracked accurately against funder requirements.
Develop and maintain a content library of standard narratives and data points to streamline reporting and proposal development.
Create and maintain a rigorous grants procedure manual and documentation system to maximize cross-team efficiency and ensure accuracy for compliance requirements.
Audit and maintain the fidelity of grant records in the CRM, ensuring that every interaction, deadline, and reporting obligation is documented as the organization’s source of truth.
Effectively communicate how philanthropic support is advancing Zearn's strategic goals, ensuring funders clearly understand the progress, impact, and learning enabled by their investment, and enabling our funders to recognize the strategic intent behind our work and its role in improving math outcomes.
Build deep familiarity with Zearn’s strategic goals and platform to ensure our reporting reflects the strategic intent behind our work, not just a list of tasks.
Coordinate with cross-functional teams to gather raw data and layer on the strategic context that makes our impact resonate with sophisticated philanthropic partners.
Ensure all external communications reflect a strategic understanding of Zearn's mission, even when the underlying work is tactical or procedural.
Synthesize learnings and trends from current grants to identify opportunities for strategic narrative shifts that elevate Zearn’s positioning with sophisticated philanthropic partners.