Grants Manager

University of Pennsylvania•City of Cortland, NY

6d•$65,628 - $80,000•Onsite

About The Position

The Grants Manager plays a key role in supporting the Research Support Hub (RSH), which provides comprehensive pre-award and post-award research administration services to multiple schools across the University. Reporting to the Director of the Research Support Hub, the position serves as the primary research administration contact for an assigned portfolio of faculty, research centers, and programs. The Grants Manager is responsible for the day-to-day management of sponsored projects throughout the award lifecycle, including proposal development and submission, award administration, financial management, sponsor compliance, and faculty consultation. The position works collaboratively with faculty, departmental administrators, the Office of Research Services, and other central administrative offices to ensure compliance with University and sponsor requirements while supporting the effective stewardship of sponsored research funds. The Grants Manager also contributes to the development and implementation of standardized business processes, operational improvements, and shared service initiatives that support research administration across the schools served by the RSH.

Requirements

A Bachelor’s Degree and 3 to 5 years of experience or equivalent combination of education and experience in pre- and post-award research administration is required.
Strong grantsmanship, compliance, and administrative experience essential.
Exceptional knowledge and experience with spreadsheets, Excel, and MS Office suite of products required.
Experience enforcing compliance, funding policies, procedures, and regulations essential.
Experience in university financial and research administration accounting systems required.
Must exhibit the ability and desire to troubleshoot issues, have excellent written and verbal communication skills and outstanding customer service skills, demonstrate exemplary organizational and critical thinking skills, be timely and responsive to deadlines and adept at juggling multiple tasks simultaneously, know how to work independently and as part of a team, and must have a great attitude.

Nice To Haves

Experience in UPenn research and financial systems preferred (PennERA, ERS, HS-ERA, RIS, PHS-FITS, BEN Financials, Markview/BEN, Business Objects/Data Warehouse, Concur, SharePoint, Secure Share, Workday@Penn, etc.).

Responsibilities

Provide pre and post award research and financial administration support for individual investigators in the department
Monitor grant expenditures for compliance and take or recommend corrective actions as needed. Work with payroll coordinators and purchasing and accounts payable to ensure appropriate expenses are allocated to grant funds
Produce and distribute specialized research related financial reports for investigators. Meet monthly to review their funds and total research portfolio
Advise faculty within department on university policies and procedures
Manage post award activity for department to ensure that issues are resolved in a timely and effective manner in accordance with university policy
Provide liaison to across research departments
Provide guidance to faculty and staff concerning electronic submission of grant activities
Assist in preparation and submission of reports
Other duties and responsibilities as assigned