Grants Manager A/B

University of Pennsylvania Perelman School of Medicine

15d•$65,628 - $105,000•Onsite

About The Position

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Grants Manager A: Primary function is to oversee day-to-day financial operations within the ACC. Duties associated preparing proposal budgets NIH, NSF and other sponsor program entities in PennERA; monitor grant expenditures for compliance, monitor financial activities, produce financial report. Will be responsible for preparing, processing, and maintaining month/quarter/annual financial reports (Ben Fin/Business Objects), Monthly/weekly payroll and Salary grids (WorkDay). Pro-card and other financial transactions (Concur / Ben Fin). Prepare, process and track pre and Post awards for sponsor program funds and Progress Reports (RPPR) (e-Commons/PennERA); along with preparing, processing and maintaining Sub-award/with Purchase Orders within the Research Inventory System (RIS and Ben Fin) along with incoming and outgoing Invoices. Prepare and process Just in Time, Account System Information (AIS), Close outs and new proposals for NIH, foundation, Fellowship, and other agencies using PennERA system; and tracking Notice of Awards (NIH e-Common); Attending faculty monthly meetings with the Manager. Assist with the process and tracking of Post-docs. Prepare, track and maintain all follow-ups for financial activities until the project is completed. Other duties assigned. Provide liaison to the School of Medicine’s Research Support Services (ORSS) and to the University’s Office of Research Services (ORS). Grants Manager B; In addition to the above duties the Grants Manager B will be responsible for the overall financial management of the Grant portfolio and other financial matters of the Chair of the Department of Orthopaedic Surgery. Primary function is to oversee day-to-day financial operations within the ACC along with Pre and Post Awards. Preparing and maintaining new proposals, Just in Time (JIT) and Progress Reports (RPPR) for NIH, NSF, DOD, foundation, Fellowship, and other agencies using PennERA system, e-Commons, ASSIST and other systems; and track for accuracy Notice of Awards (NIH e-Commons and other systems) along with Account System Information (AIS). Preparing, processing and maintaining Sub-award and Other applications within the Research Inventory System (RIS), along with Purchase Orders (Ben Fin) and maintaining/reviewing charges, incoming and outgoing Invoices. Prepare, track and maintain all follow-ups for financial activities until the project/award are completed and/or closed out.

Requirements

Bachelor’s Degree and 3 years to 5 years of experience or equivalent combination of education and experience required (for Grants Manager A).
Bachelor’s Degree and 5 years to 7 years of experience or equivalent combination of education and experience required (for Grants Manager B).

Responsibilities

Oversee day-to-day financial operations of Pre and Post Award.
Prepare proposal budgets for NIH, NSF and other sponsor program entities and agencies in PennERA.
Monitor grant expenditures for compliance.
Monitor financial activities and produce financial reports.
Prepare, process, and maintain month/quarter/annual financial reports (Ben Fin/Business Objects).
Manage monthly/weekly payroll and Salary grids/WorkDay system.
Process journals and other financial transactions (Concur/Ben Fin).
Prepare, process, and track pre and Post awards for sponsor program funds and Progress Reports (RPPR) (e-Commons/PennERA).
Prepare, process, and maintain Sub-award/with Purchase Orders within the Research Inventory System (RIS and Ben Fin).
Prepare and process Just in Time, Account System Information (AIS), Close outs and new proposals for NIH, foundation, Fellowship, and other agencies using PennERA system.
Track Notice of Awards (NIH e-Commons).
Attend weekly meetings with the Chair.
Assist with the process and tracking of Post-docs.
Prepare, track, and maintain all follow-ups for financial activities until the project is completed.
Provide liaison to the School of Medicine’s Research Support Services (ORSS) and to the University’s Office of Research Services (ORS).
Responsible for the overall financial management of the Grant portfolio and other financial matters of the Chair of the Department of Orthopaedic Surgery (for Grants Manager B).
Prepare, track and maintain all follow-ups for financial activities until the project/award are completed and/or closed out (for Grants Manager B).

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for health care and dependent care expenses.
Tuition assistance for employees, spouses, and dependent children at Penn and other institutions.
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options.
Substantial amount of time away from work (vacations, personal affairs, illness, injury, family time).
Long-Term Care Insurance.
Wellness and Work-life Resources.
Professional and Personal Development resources.
Access to a wide range of University resources, cultural and recreational activities.
Discounts on arts and entertainment, transportation, mortgages, goods, and services.
Flexible work options (non-traditional work hours, locations, and/or job structures).
Penn Home Ownership Services (forgivable loan for eligible employees).
Adoption Assistance (reimbursement for qualified expenses).