Grants Manager I

Castlerock Consulting•Oakland, CA

87d•$50 - $65•Remote

About The Position

Shining Star Consulting (SSC) provides outsourced accounting services exclusively to nonprofit organizations. In this role, you will provide grant-related accounting support (accounting, tracking, reporting) to one or more nonprofit organizations who are clients of SSC. This is a remote, flexible, part-time capacity, not a fundraising or grant-writing position. Flexible scheduling is available from 10-25 hours/week. Health insurance is available at 20 hours/week. Compensation is $50-$65/hour, depending on experience and location. As a Grants Manager, you will spend the majority of your time - approximately 90% - on client-based work. You will report to our Senior Director of Grants Management. Responsibilities and workload will vary depending on client needs, employee experience and skill level, and agreed upon work hours.

Requirements

3+ years of experience in grants management.
Basic understanding of nonprofit financial accounting and fund accounting.
Knowledge of federal grant rules and compliance requirements.
Experience working within accounting systems such as Quickbooks Online, SageIntacct, etc.
Skilled in Microsoft Excel, Google Sheets, and Google Workspace.
Ability to learn and use new technology.
Strong written and verbal communication skills.
Ability to pay attention to detail and use that information to make big-picture decisions.
Proven ability to manage budgets and financial reports.
Strong customer service skills and ability to work well with program staff and funders.

Nice To Haves

Bachelor of Science degree in Business Administration, Accounting or related field
Knowledge of nonprofit-specific financial management, analysis, and principles
Experience developing procedures and policies

Responsibilities

Build relationships and understand needs: Develop strong client relationships and understand their grant management needs. Proactively identify and solve issues.
Manage grant finances: Develop and maintain a clear picture of the organization’s grant revenues and expenses. Stay up to date with government grant regulations to ensure compliance.
Collaborate: Work closely with finance and accounting teams to ensure seamless grant management for our clients.
Stakeholder engagement: Clearly communicate with accounting teams and clients to ensure alignment between finance, program, and development. Train client staff as needed.
Systems development: Work closely with development, program, and finance teams to ensure accounting system generates data needed for funders and internal reporting / decision making.
Invoicing and Financial Reports: Manage reporting and invoicing for grants and contracts.
Grant Budget to Actuals: Provide monthly or quarterly budget to actual reports across all organizational grants.
Develop budgets: Work with programs and management to create grant budgets and support the overall organizational budget. Identify funding gaps as needed.
Revenue Recognition Review: Review grant agreements and properly record revenue (restrictions and conditions).
Process improvements: Review client current practices, recommend improvements, and develop SOPs for efficiency and compliance.
Cost Allocations: Develop cost allocation methodology and/or manage regular payroll and shared cost allocations.
Ensure compliance: Review contracts and organization’s policies and procedures to ensure they follow funder requirements.
Represent Shining Star: Uphold our company values and contribute to our mission.
Participate and learn: Engage in individual and team training and meetings.
Communicate effectively: Respond to company communications promptly.
Stay current: Keep your nonprofit accounting skills and knowledge up-to-date.