Grants Manager B (Pathology and Laboratory Medicine Business Office)
About The Position
The primary purpose of this position is to support the research activities of assigned Principal Investigators (PIs). Under limited supervision, the Grants Manager B is responsible for managing sponsored program funds throughout the full award lifecycle, from pre-award through post-award administration. The position is supervised by the department's Director of Finance and Operations and works closely with the PSOM Office of Research Support Services, which provides functional guidance and oversight. This position provides oversight of the pre-award process by supervising Grants Coordinators and partnering with Principal Investigators on proposal development, budget preparation, sponsor compliance requirements, and submission activities for a diverse portfolio of funding sources. The Grants Manager B is also responsible for managing post-award administration, including monitoring and reviewing expenditures, reconciling sponsored project accounts, preparing and reviewing monthly financial reports, and meeting regularly with Principal Investigators to discuss project finances and funding status. The Grants Manager B reviews proposals for compliance with sponsor and University policies, ensures regulatory requirements are met, and verifies that Conflict of Interest disclosures and other required documentation are completed and submitted as appropriate. This role provides comprehensive financial management services, including budget reconciliation, payroll processing, salary grid maintenance, financial reporting, effort reporting support, and monitoring grant expenditures to ensure compliance with sponsor regulations and University guidelines. The position is supervised by the department's Director of Finance and Operations and works closely with the PSOM Office of Research Support Services, which provides functional guidance and oversight. The Grants Manager B oversees a complex portfolio that includes large programmatic awards, institutional training grants, and other sponsored projects. The individual manages all aspects of post-award administration for assigned Principal Investigators and serves as a resource to other grants management staff by interpreting sponsor and University policies and procedures. The position plays a significant role in the development, implementation, and continuous improvement of departmental grants management policies and processes. Additional responsibilities include creating and maintaining salary grids, assisting with effort reporting activities, supporting departmental leadership during the annual budget process, and supervising a Grants Coordinator. This position is contingent upon continued funding.
Requirements
- Bachelor's degree and 5 to 7 years of experience or an equivalent combination of education and experience required.
Responsibilities
- Managing sponsored program funds throughout the full award lifecycle, from pre-award through post-award administration.
- Oversight of the pre-award process by supervising Grants Coordinators and partnering with Principal Investigators on proposal development, budget preparation, sponsor compliance requirements, and submission activities.
- Managing post-award administration, including monitoring and reviewing expenditures, reconciling sponsored project accounts, preparing and reviewing monthly financial reports, and meeting regularly with Principal Investigators to discuss project finances and funding status.
- Reviewing proposals for compliance with sponsor and University policies, ensuring regulatory requirements are met, and verifying that Conflict of Interest disclosures and other required documentation are completed and submitted as appropriate.
- Providing comprehensive financial management services, including budget reconciliation, payroll processing, salary grid maintenance, financial reporting, effort reporting support, and monitoring grant expenditures to ensure compliance with sponsor regulations and University guidelines.
- Overseeing a complex portfolio that includes large programmatic awards, institutional training grants, and other sponsored projects.
- Managing all aspects of post-award administration for assigned Principal Investigators.
- Serving as a resource to other grants management staff by interpreting sponsor and University policies and procedures.
- Playing a significant role in the development, implementation, and continuous improvement of departmental grants management policies and processes.
- Creating and maintaining salary grids.
- Assisting with effort reporting activities.
- Supporting departmental leadership during the annual budget process.
- Supervising a Grants Coordinator.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts for eligible health care and dependent care expenses
- Tuition assistance for employees, spouses, and dependent children
- Generous retirement plans (Basic, Matching, and Supplemental)
- Substantial amount of time away from work
- Long-Term Care Insurance
- Wellness programs and resources
- Professional and Personal Development resources
- Access to a wide range of University resources, cultural and recreational activities
- Discounts on arts and entertainment, transportation, mortgages, and other goods and services
- Flexible work options
- Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
