Grants Manager A
About The Position
The Grants Manager A supports the research activities of assigned Principal Investigators (PIs) and, under limited supervision, manages sponsored program funds throughout the award lifecycle, from pre-award proposal development through post-award administration and closeout. The role manages portfolios that may include NIH grants, foundation awards, and other sponsored projects, and is responsible for post-award administration for assigned PIs. It also serves as a resource to grants management staff by interpreting and applying sponsor and University policies and procedures. In partnership with Grants Coordinators and PIs, the Grants Manager A oversees proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities. Post-award work includes award setup and ongoing financial management; monitoring expenditures, commitments, salary allocations, and effort; reconciling sponsored project accounts; preparing and reviewing monthly financial reports; and meeting with PIs about project finances, balances, and funding status. The position reviews proposals and sponsored-project activity for compliance with sponsor and University policies, addresses applicable regulatory requirements, and verifies completion and submission of Conflict of Interest disclosures and other required documentation. Financial stewardship duties include budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting, and monitoring expenses for allowability, allocability, and compliance. Additional duties include supporting sponsor reports and the annual budget process, maintaining audit-ready documentation, and performing other duties as assigned. The position is contingent upon continued funding.
Requirements
- Bachelor's degree with 3–5 years of related experience, or an equivalent combination of education and experience.
- Ability to interpret and apply sponsor and University policies and procedures.
Responsibilities
- Support the research activities of assigned Principal Investigators.
- Manage sponsored program funds through the full award lifecycle, from pre-award proposal development through post-award administration and closeout.
- Oversee pre-award proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities in partnership with Grants Coordinators and Principal Investigators.
- Set up awards and manage ongoing sponsored-project finances.
- Monitor and review expenditures, commitments, salary allocations, and effort; reconcile sponsored project accounts; and prepare and review monthly financial reports.
- Meet regularly with Principal Investigators to review project finances, balances, and funding status.
- Review proposals and sponsored-project activity for compliance with sponsor and University policies, and ensure applicable regulatory requirements are addressed.
- Verify that Conflict of Interest disclosures and other required documentation are completed and submitted appropriately.
- Perform budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting, and expense monitoring for allowability, allocability, and compliance.
- Administer assigned post-award portfolios, which may include NIH grants, foundation awards, and other sponsored projects.
- Serve as a resource to grants management staff by interpreting and applying sponsor and University policies and procedures.
- Support effort reporting and other required sponsor reports; assist departmental leadership with the annual budget process; and maintain documentation for audit readiness.
- Perform other duties as assigned.
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for employees, spouses, and dependent children at Penn; dependent children may also receive tuition assistance at other institutions.
- Basic, matching, and supplemental retirement plans, with pre-tax or Roth savings options and investment choices through TIAA and Vanguard.
- Substantial time away from work during the year.
- Long-term care insurance.
- Wellness and work-life programs and resources.
- Professional and personal development resources.
- Access to University resources, libraries, athletic facilities, cultural activities, and recreational activities.
- Discounts and special services, including arts and entertainment, transportation, and other goods and services.
- Flexible work options and hours.
- Forgivable homeownership loan for eligible employees buying a home or residing in West Philadelphia.
- Adoption expense reimbursement for eligible employees, for up to two adoptions in the household.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
