Grants Manager A/B

University of Pennsylvania Perelman School of Medicine

7d•$65,628 - $88,000

About The Position

The Grants Manager supports research activities in the Renal-Electrolyte & Hypertension Division within the Department of Medicine by managing sponsored program funds from pre-award through post-award. The position works with Principal Investigators on proposal and budget development, submission requirements, and compliance with sponsor and University policies. Post-award responsibilities include account setup and closeout, expenditure monitoring, account reconciliation, fund projections, payroll and effort reporting, and financial reporting. The role also ensures applicable Regulatory Affairs requirements and Conflict of Interest submissions are completed, and monitors compliance with sponsor requirements and OMB Uniform Guidance. The Grants Manager handles multiple monthly proposal submissions across a diverse sponsor portfolio and supports patient-oriented clinical trials. Clinical-trial pre-award work includes coordinating Prospective Reimbursement Analyses with Clinical Research Coordinators and Principal Investigators, Research Billing Number setup, advance-account paperwork, startup invoicing, payment tracking, and study-specific patient tracking logs. The position also participates in projects such as the annual budget submission and developing and implementing departmental standard operating procedures. The Grants Manager A role manages pre- and post-award activities under limited supervision. The Grants Manager B role works more independently, handles more complex grants and sponsored research portfolios—including training grants, clinical research grants, program projects, and multiple subcontracts—and contributes more broadly through financial analysis. The job description identifies reporting to the Research Administrator and also states that the position reports directly to the Associate Director of Administration and Finance; both levels report to the Department’s senior administrator and have a dotted-line relationship to the Perelman School of Medicine Office of Research Support Services. The position is contingent upon funding.

Requirements

Bachelor’s degree and 3–5 years of experience, or an equivalent combination of education and experience, for Grants Manager A.
Experience with NIH and other federal granting agencies for Grants Manager A.
Proficiency with Microsoft Excel, Adobe, and Business Objects for Grants Manager A.
Working knowledge of Uniform Guidance for Grants Manager A.
Strong critical-thinking, analytical, verbal, and written communication skills.
Ability to apply strong organizational and time-management skills in a deadline-driven environment with multiple priorities.
Bachelor’s degree and 5–7 years of grant and contract administration experience, or an equivalent combination of education and experience, for Grants Manager B.
Strong organizational, data-management, and documentation skills; attention to detail and accuracy.
Ability to work independently and cooperatively, work effectively in a team, and manage multiple tasks under deadline pressure.
Strong interpersonal and computer skills; working knowledge of Excel or Access.

Nice To Haves

Master’s degree for Grants Manager B.
Familiarity with University of Pennsylvania sponsored research policies and related financial systems.
Awareness of grant-submission coordination, either pre-award or post-award, in a research setting.
Familiarity with Ben Financial and Business Objects or similar financial software.

Responsibilities

Manage pre-award and post-award activities for a diverse sponsor portfolio.
Develop proposals and budgets with Principal Investigators and coordinate related pre-award activities and submissions.
Manage account setup and closeout, monitor and review sponsored-project expenditures, and prepare fund projections.
Monitor and enforce compliance with sponsor guidelines, University policies, and OMB Uniform Guidance.
Meet with Principal Investigators to advise them on financial issues related to their portfolios.
Maintain salary grids, assist with payroll allocations, and assist in preparing effort reports.
Prepare monthly financial reports and provide accounting and financial management services, including account reconciliation.
Handle pre-award activities for patient-oriented clinical trials, including Prospective Reimbursement Analyses, Research Billing Number setup, advance-account paperwork, startup invoicing, and initial payment tracking.
Establish study-specific patient tracking logs for recording study visits, payments, and patient costs.
Participate in projects including the annual budget submission and development and implementation of departmental standard operating procedures.
For the Grants Manager B level, manage more complex grants and portfolios, work more independently, and contribute to financial analysis.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance.
Flexible spending accounts for eligible health-care and dependent-care expenses.
Tuition assistance for the employee, spouse, and dependent children, including dependent-child tuition assistance at other institutions.
Basic, matching, and supplemental retirement plans.
Substantial time away from work.
Long-term care insurance.
Wellness and work-life programs and resources.
Professional and personal development resources.
Access to University libraries, athletic facilities, cultural activities, and recreational resources.
Discounts and special services, including arts, entertainment, transportation, and other goods and services.
Flexible work options and flexible work hours.
Forgivable home-ownership loan for eligible employees purchasing a home or residing in West Philadelphia.
Adoption assistance for eligible expenses, for up to two adoptions in the household.