Grants Manager A/B

Perelman School of Medicine at the University of Pennsylvania

1d•$65,628 - $77,330•Onsite

About The Position

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Primary purpose of this role is to support the research activities of the Division of Infectious Diseases at the Department of Medicine. Under limited supervision, this position will manage the sponsored program funds from pre-award through post-award while working with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio. The individual will also manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators. Consults with research faculty in the preparation of sponsored project budget and proposals; review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required. Provides full accounting services, reconciling budgets, processing payroll, effort reports, financial reporting; monitors grant expenditures for compliance with sponsor regulations and guidelines. The Grants manager will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. Grants Manager B: The GM B will work more independently and actively participate in specific projects, including the annual budget submission. Work on the more complicated grants including clinical research grants and program project with multiple sub-contracts. The GM B will have a greater grants management experience than the GM A, such that s/he can make greater contributions, including engaging in financial analysis. Perform additional duties as assigned for both positions. Perform additional duties as assigned Grant Manager A: The Grants Manager will manage pre and post-award activities for a diverse sponsor portfolio within the Infectious Diseases Division. The Grants Manager will manage post award activities, including account setup and closeout, and monitor/ review all sponsored projects expenditures including fund projections. The GM will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance, meet with principal investigators to discuss and advise them on financial issues related to their portfolios, maintain salary grids and support with payroll allocations to ensure faculty and staff are paid correctly, and assist in the preparation of effort reports. The Grants Manager will be responsible for multiple monthly pre-award proposal submissions for various PIs. Tasks include managing proposal development, meeting with Principal Investigators to discuss and manage budget development and related pre-award activities for diverse sponsor portfolio. They will also participate in specific projects, including the annual budget submission and the development and implementation of standard operating procedures throughout DOM. Manage proposal development, budget development and related pre-award activities for diverse sponsor portfolio. Handle all pre-award activities for patient oriented clinical trials federal and non-federal including completion of Prospective Reimbursement Analysis (PRA) with Clinical Research Coordinators(CRCs)/PIs, Research Billing Number (RBN) set-up, advance account paperwork if required, invoicing start-up, tracking initial payments, etc. Set-up study-specific patient tracking logs for Coordinators to record completed study visits & Grants Managers to track study payments & patient costs. Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants including training grants and program project with multiple sub-contracts. Moreover, it is expected that the Grants Manager B candidate will have a greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis. This position reports directly to the Associate Director of Administration and Finance of the Division of Infectious Disease. Both levels report to the senior administrator within department and has a dotted reporting line to the PSOM Office of Research Support Services.

Requirements

Bachelor’s degree and 3 years to 5 years of experience or an equivalent combination of education and experience required (for Grants Manager A).
Bachelor's degree and 5 to 7 years of grant and contract administration experience or an equivalent combination of education and experience required (for Grants Manager B).
Experience with NIH and other federal granting agencies is required.
Proficiency with Microsoft Excel, Adobe, and Business Objects.
Excellent critical thinking, analytical, verbal and written communication is required.
Working knowledge of Uniform Guidance is required.
Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required.
Strong organizational, data management and documentation skills.
Attentive to detail and strives for accurate results.
Ability to work both independently and cooperatively.
Demonstrates excellent interpersonal skills.
Highly motivated.
Ability to work in a team setting.
Multi-task with a strong work ethic.
Ability to work under pressure of deadlines.
Be flexible and contribute positively to a dynamic business environment.
Strong computer skills, with working knowledge of computer software such as Excel or Access.
Familiar with Ben Financial, and Business Objects or similar financial software.

Nice To Haves

Master’s degree preferred (for Grants Manager B).
Familiarity with UPENN sponsored research policies and related financial system is preferred.
Awareness of grant submission coordination either with pre award or post award within a research setting.

Responsibilities

Manage the sponsored program funds from pre-award through post-award.
Work with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio.
Manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators.
Consult with research faculty in the preparation of sponsored project budget and proposals.
Review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required.
Provide full accounting services, reconciling budgets, processing payroll, effort reports, financial reporting.
Monitor grant expenditures for compliance with sponsor regulations and guidelines.
Monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance.
Manage pre and post-award activities for a diverse sponsor portfolio within the Infectious Diseases Division.
Manage post award activities, including account setup and closeout, and monitor/ review all sponsored projects expenditures including fund projections.
Meet with principal investigators to discuss and advise them on financial issues related to their portfolios.
Maintain salary grids and support with payroll allocations to ensure faculty and staff are paid correctly.
Assist in the preparation of effort reports.
Be responsible for multiple monthly pre-award proposal submissions for various PIs.
Handle all pre-award activities for patient oriented clinical trials federal and non-federal including completion of Prospective Reimbursement Analysis (PRA) with Clinical Research Coordinators(CRCs)/PIs, Research Billing Number (RBN) set-up, advance account paperwork if required, invoicing start-up, tracking initial payments, etc.
Set-up study-specific patient tracking logs for Coordinators to record completed study visits & Grants Managers to track study payments & patient costs.
Actively participate in specific projects, including the annual budget submission.
Work on more complicated grants including training grants and program project with multiple sub-contracts.
Engage in financial analysis.

Benefits

Excellent healthcare and tuition benefits for employees and their families.
Generous retirement benefits.
Wide variety of professional development opportunities.
Supportive work and family benefits.
Wealth of health and wellness programs and resources.
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition assistance for employee, spouse, and dependent children at Penn.
Tuition assistance for dependent children at other institutions.
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis options through TIAA and Vanguard.
Substantial amount of time away from work.
Long-Term Care Insurance.
Wellness and Work-life Resources.
Professional and Personal Development resources.
Access to a wide range of University resources, cultural and recreational activities.
Discounts and special services (arts, entertainment, transportation, mortgages, new cars, cellular phone service, movie tickets, theme parks).
Flexible Work Hours.
Penn Home Ownership Services (forgivable loan for eligible employees).
Adoption Assistance (reimbursement for qualified expenses).