Grants Manager A/B

University of Pennsylvania•Kennett Square, PA

58d•$77,330 - $80,000•Onsite

About The Position

The primary function of this position is to manage the grant and contract portfolio for Clinical Studies at New Bolton Center (CSNBC). Working under the supervision of the Department Business Manager, this role is responsible for the full lifecycle of sponsored programs, including both pre-award and post-award activities, as well as oversight of complex program operations. This position requires a high level of organization, attention to detail, and the ability to manage multiple priorities while ensuring compliance with institutional and sponsor requirements. This position is based at our New Bolton Center campus in Kennett Square, PA (Chester County), approximately 33 miles outside of Philadelphia. There is no public transportation available to this location. You must have your own reliable transportation. Specific grants management responsibilities include proposal development in PennERA, processing agreements through the Research Inventory System, and preparing ad hoc, sponsor-driven reports. The individual will independently manage post-award activities, including account setup, monitoring transaction accuracy and compliance, budget oversight, processing sponsor amendments, submitting progress reports, and completing sponsored program closeouts.

Requirements

Proficiency in Microsoft Excel is required.
Strong written and verbal communication skills are essential.
Knowledge of Generally Accepted Accounting Principles (GAAP) is required.
Grants Manager A: Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
Grants Manager B: Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required.

Nice To Haves

Experience with Business Objects and Oracle is preferred.
Familiarity with university accounting and grant management systems is a plus.
The Grants Manager B operates with a higher degree of independence and is expected to possess more advanced grants management experience than the Grants Manager A. This includes making greater contributions to the team, particularly in financial analysis and strategic program support.

Responsibilities

Assist in oversight of complex clinical and laboratory programs, including invoicing and receivable tracking.
Pre-award grant management, including proposal and agreement processing.
Post-award grant management, including budget and compliance oversight.
Support the business manager in payroll changes, procedures, and oversight, etc.
Other duties and responsibilities as assigned.

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
A wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Generous retirement plans (Basic, Matching, and Supplemental)
Pre-tax or Roth savings options for retirement
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work
Long-term care insurance
Wellness and Work-life Resources
Access to a wide range of University resources as well as cultural and recreational activities
Free or discounted admission and memberships to University arts and cultural centers and museums
Discounts on goods and services such as new cars, cellular phone service plans, movie tickets, and admission to theme parks
Flexible work options
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance