Grants Manager A/B

University of Pennsylvania

5d • Onsite

About The Position

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Grants Manager A/B Job Profile Title Grants Manager A Job Description Summary Manage proposal development, including budget and related pre-award activities for diverse sponsor portfolio. Manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections; identify incorrect transactions and take corrective action; reconcile, distribute internal reports. Meet with principal investigators to discuss and advise them on financial issues related to their portfolios. Monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. Work with payroll coordinator to ensure faculty and staff are paid correctly Create, manage and track subcontracts in RIS/MTAs & follow-up through execution; generate PO, track and maintain subcontracts expenses; review/validate incoming invoices; enter receipts; reconcile subcontracts to ensure consistent spending; track outstanding accounts receivable and process for payment. Grants Manager B: The Grants Manager B will work more independently and actively participate in specific projects, including the annual budget submission. The Grants Manager B will work on the more complicated grants, including training grants and program projects with multiple sub-contracts. Moreover, it is expected that the Grants Manager B candidate will have greater grants management experience than the Grants Manager A candidate, such that s/he can make greater contributions, including engaging in financial analysis. The Grants Manager will report to the Administrative and Financial Officer within the Department of Hematology Oncology and has a dotted reporting line to the Department of Medicine.

Requirements

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Provide pre and post award research and financial administration support for individual investigators in the department
• Monitor grant expenditures for compliance and take or recommend corrective actions as needed.
• Work with payroll coordinators and purchasing and accounts payable to ensure appropriate expenses are allocated to grant funds
• Produce and distribute specialized research related financial reports for investigators.
• Meet monthly to review their funds and total research portfolio
• Advise faculty within department on university policies and procedures
• Manage post award activity for department to ensure that issues are resolved in a timely and effective manner in accordance with university policy
• Provide liaison to across research departments
• Provide guidance to faculty and staff concerning electronic submission of grant activities
• Assist in preparation and submission of reports
• Manage post-award processes including closeout, monitoring and review of all charges to sponsored projects, and audit requirements for federal awards and enforcing compliance with other sponsor guidelines
• Manage and direct proposal development, budget development and related pre-award issues for a varied sponsor portfolio.
• Oversee payroll on grants and work closely with the human resources team to ensure accuracy of salary distribution, effort reporting and other payroll related issues
• Meet with Principal Investigators to review financial issues with their research programs and to secure their approval of reports
• Other duties and responsibilities as assigned

Benefits

• excellent healthcare and tuition benefits for employees and their families
• generous retirement benefits
• a wide variety of professional development opportunities
• supportive work and family benefits
• a wealth of health and wellness programs and resources
• comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• flexible spending accounts
• tuition assistance
• generous retirement plans
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development
• Discounts and Special Services
• Flexible Work Hours
• Penn Home Ownership Services
• Adoption Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level