Head Start Grants Management Specialist- REMOTE

ICF • Reston, VA

4d • $55,665 - $94,631 • Remote

About The Position

ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt, and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and to support Federal staff with high-quality grants management services. The role involves preparing and tracking grants through review and funding processes, monitoring grant documents, evaluating and resolving grant issues, and preparing grant closeouts. The specialist is expected to think critically, pay close attention to detail, and identify opportunities for process improvement.

This position is not currently available for immediate hire. ICF is building a pipeline of qualified candidates in anticipation of a future staffing need; candidates may be considered for opportunities as they become available. The position is remote within the United States. The full-time pay range is $55,665 to $94,631, with final pay determined by factors including experience, skills, location, education, and contract provisions.

Candidates must be authorized to work in the United States. The position is not eligible for new H-1B visa sponsorship. ICF is an equal opportunity employer and provides reasonable accommodations during the application and employment process.

Requirements

• Bachelor’s degree from an accredited university or college.
• At least 2 years of progressive professional experience.
• At least 2 years of experience related to federal discretionary grants management, nonprofit or for-profit financial management, and regulatory compliance monitoring and oversight.
• At least 1 year of experience aggregating, analyzing, charting, graphing, reporting on, and presenting data gathered from multiple sources.
• At least 1 year of knowledge and experience administering discretionary grants.
• At least 1 year of experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Valid driver’s license and successful completion of a Motor Vehicle Records (MVR) check.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making capabilities.
• Ability to collaborate with Regional Office staff and other partners, and work with internal staff at all levels and outside clients.
• Superior attention to detail and ability to meet stringent deadlines.
• Ability to be flexible, multitask, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
• Exceptional interpersonal skills, including courtesy, professionalism, and a cooperative attitude.
• Ability to build productive business relationships.
• Excellent time management skills.
• Ability to exercise good judgment, discretion, tact, and diplomacy.

Nice To Haves

• Degree in Accounting, Business Management, or a related field.
• Knowledge and experience administering Head Start or Early Head Start programs.
• Experience with Grant Solutions.
• Background and training in accounting and/or financial management, including audit resolution activities.

Responsibilities

• Review and take action on applications so they may be funded 30 days before a grantee’s refunding date.
• Prepare continuation Financial Assistance Awards (FAAs) and cover letters for mailing 30 days before a grantee’s refunding date.
• Prepare and track grants through review and funding, including completing grant review checklists, contacting grantees to resolve issues, preparing negotiation sheets and FAAs in Grants Solutions, and briefing program staff and management.
• Support the awarding of annual continuation grants, program improvement grants, cost-of-living grants, and one-time funding awards.
• Monitor the timeliness, receipt, and accuracy of grant applications, financial reporting documents, and financial drawdowns.
• Correspond regularly with grantee staff.
• Monitor grantees’ ongoing fiscal performance, evaluate required fiscal reports and wage comparability studies, and resolve audit findings and recommendations and community or individual complaints.
• Prepare grant closeouts, including completing closeout checklists, confirming reports and audits are complete and correct, sending closeout letters to grantees, and processing closeout awards in Grants Solutions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level