Head Start Grants Management Specialist- REMOTE

ICF • Reston, VA

2d • Remote

About The Position

ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt, and accurate fiscal assistance to Head Start and Early Head Start grantees and to support Federal staff with grants management services. The position prepares and tracks grants through review and funding processes; monitors grant documents; evaluates and resolves grant issues; and prepares grant closeouts. The role calls for a critical thinker with strong attention to detail and an interest in process improvement.

This position is not currently available for immediate hire. ICF is building a pipeline of qualified candidates in anticipation of a future staffing need, and candidates may be considered as opportunities become available. The position is remote in the United States.

Requirements

• Bachelor’s degree from an accredited university or college.
• At least 2 years of progressive professional experience.
• At least 2 years of experience related to federal discretionary grants management, nonprofit or for-profit financial management, and regulatory compliance monitoring and oversight.
• At least 1 year of experience aggregating, analyzing, charting, graphing, reporting on, and presenting data gathered from multiple sources.
• At least 1 year of knowledge and experience with the administration of discretionary grants.
• At least 1 year of experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Valid driver’s license and successful completion of a Motor Vehicle Records check.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making capabilities.
• Ability to collaborate closely with Regional Office staff and other partners, and work with internal staff at all levels and outside clients.
• Superior attention to detail and ability to meet stringent deadlines.
• Ability to be flexible, multitask, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
• Exceptional interpersonal skills, including courtesy, professionalism, and a cooperative attitude; ability to build productive business relationships.
• Excellent time management and communication skills.
• Ability to exercise good judgment, discretion, tact, and diplomacy.
• Must be authorized to work in the United States. The position is not eligible for new H-1B visa sponsorship by ICF.

Nice To Haves

• Degree in Accounting, Business Management, or a related field is preferred.
• Experience with Grant Solutions.
• Background and training in accounting and/or financial management, including audit resolution activities.
• Knowledge and experience administering Head Start or Early Head Start programs is preferred.

Responsibilities

• Review and take action on applications so they may be funded 30 days before a grantee’s refunding date.
• Prepare continuation Financial Assistance Awards (FAAs) and cover letters for mailing 30 days before a grantee’s refunding date.
• Prepare and track grants through the review and funding process, including completing grant review checklists, contacting grantees to resolve issues, preparing negotiation sheets and FAAs in Grants Solutions, and briefing program staff and management.
• Support the awarding of annual continuation, program improvement, cost-of-living, and one-time funding awards to grantees.
• Monitor the timeliness, receipt, and accuracy of grant applications, financial reporting documents, and financial drawdowns.
• Correspond regularly with grantee staff.
• Monitor grantees’ ongoing fiscal performance, evaluate required fiscal reports and wage comparability studies, and resolve audit findings and recommendations and community or individual complaints.
• Prepare grant closeouts, including completing closeout checklists, ensuring reports and audits are complete and correct, sending closeout letters to grantees, and processing closeout awards in Grants Solutions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level