Grants Management Operations Assistant (SR-13)

County Of Maui•Maui County (various), HI

5d•Onsite

About The Position

This position coordinates and participates in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements. The role involves planning, organizing, and conducting administrative housekeeping services for the Grants Management Program. A key responsibility is maintaining the computer tracking system for all grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants. The position may involve supervising clerical assistants and performing other related duties as required. This class is distinguished by its responsibility for coordinating and participating in grant activities, maintaining the computer tracking system for grants, contracts, payments, and related information, and managing the administrative housekeeping services of the Grants Management Program.

Requirements

Graduation from high school and three years of clerical experience, including one year of work experience involving the processing and issuing of grants, or any equivalent combination of training and experience.
Knowledge of rules, regulations, and procedures governing the approval and issuing of grants.
Knowledge of uses and requirements of common contractual and related documents.
Knowledge of clerical and fiscal practices and procedures.
Knowledge of office practices and procedures.
Knowledge of correct grammar, spelling, and word usage.
Knowledge of the purposes and uses of standard office machines and computer systems and operations.
Ability to understand, explain, and apply applicable contractual provisions, rules, and regulations, municipal ordinances, and other regulations concerning the issuing and processing of grants.
Ability to deal courteously and effectively with the public, employees, and other governmental agencies.
Ability to supervise the work of others.
Ability to set up and maintain files and records.
Ability to analyze materials and prepare reports.
Ability to operate standard office machines and equipment.
Ability to give oral and written instructions.

Responsibilities

Coordinates and participates in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements.
Plans, organizes, and conducts administrative housekeeping services of the Grants Management Program.
Maintains the computer tracking system of all grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants.
Designs, prepares, and issues grant application materials and information.
Provides information to applicants, the public, and other agencies on methods, procedures, and requirements for completing, processing, and filing applications, general requirements of grants, and other pertinent codes and ordinances.
Assists unit staff in preparing reports, contracts, requests for payment, etc.
Compiles data and prepares monthly and annual statistical reports covering the number and kinds of grants applied for, issued, etc.
Receives and reviews applications for accuracy, completeness, and compliance with general filing requirements.
Serves as secretary to Grants Review Committees as necessary, and ensures that agendas, announcement of meetings, and notifications of affected persons are completed and in compliance with laws, ordinances, rules, and regulations.
Maintains control on correspondence requiring response.
May supervise others.
Performs other related duties as required.